Administrative Specialist

Administrative Specialist

Position: Administrative Specialist

Location: Tampa, FL

Job : 1989-OAMS - 25P-MO-933

# of Openings: 1

Please note: This position is contingent upon the award of a contract. We will provide updates on the status of the contract and next steps during the hiring process.

• Must possess a current US Passport with ability to travel and work overseas.
• Must be able to meet COMSEC briefing and Local Element management certification requirements available under the OPNAVINST 2201.4, DoD Instruction 8523.01 and Air Force Manual 17-1301.
• Must possess a SECRET Security Clearance.
• Associate’s degree in administration preferred.

• Five years’ military experience.
• Experience in Administration with the U.S. Department of Defense preferred.
• Strong writing, analytical, and reading skills, as well as the ability to effectively communicate.

Under a five-year contract, the Administrative Specialist will support the United States Marine Corps Forces, Central Command (MARCENT) and subordinate commands. The scope of the requirement includes professional services for MARCENT located aboard Mac Dill Air Force Base (AFB), Florida, which serves as a Component Command to U.S. Central Command (USCENTCOM). Specifically, the Administrative Specialist will support the Manpower Directorate (G-1) within the continental United States (CONUS) and outside the continental United States (OCONUS).

The G-1 performs analysis of manpower requirements to support operations. Additionally, the G-1 advises and assists the Commander in matters relating to personnel operations, management, policy, administration, awards, correspondence, travel management, the Government Travel Charge Card (GTCC) Program, and administrative support to all Marines stationed at Mac Dill AFB as well as individual augments in the USCENTCOM Area of Responsibility (AOR).

• Provide general administration support services to MARCENT’s G-1 section.
• Provide administration of correspondence development, awards, and records‑management services compliant with USMC and Joint processes and policies.
• Provide administrative support in matters related to legal, general, and personnel administration and in the appropriate disposition of congressional‑level inquiries.
• Manage calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming calls, emails, and other communications.
• Coordinate communication between executives, staff, and customers.
• Schedule and coordinate meetings, including preparing agendas, taking meeting minutes, and following up on action items.
• Arrange for conference calls, webinars, and video meetings.
• Assist in planning and coordinating events, conferences, and business functions.
• Maintain organized filing systems for electronic and paper documents.
• Ensure that all records are easily accessible and comply with security requirements.
• Oversee office supplies and inventory, and place orders when necessary.
• Ensure the smooth operation of office equipment and arrange for maintenance.
• Coordinate office maintenance and logistics.
• Assist with the management and tracking of special projects.
• Prepare reports, presentations, and materials for project meetings and updates.
• Assist with managing budgets and track expenses.
• Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met.
• Handle routine tasks with minimal supervision and take initiative in resolving issues.
• Perform general administrative duties such as filing, photocopying, faxing, and scanning.
• Provide additional support as needed, performing all tasks as directed by MARCENT G‑1 leadership.

• Must possess a current US Passport with ability to travel and work overseas.
• Must be able to meet COMSEC briefing and Local Element management certification requirements available under the OPNAVINST 2201.4, DoD Instruction 8523.01 and Air Force Manual 17-1301.
• Associate’s degree in administration preferred.

• Must possess a SECRET Security Clearance.