Executive Assistant To Chair And Prg Ldr

EXECUTIVE ASSISTANT TO CHAIR AND PROGRAM LEADER

Join to apply for the EXECUTIVE ASSISTANT TO CHAIR AND PROGRAM LEADER role at H. LEE MOFFITT CANCER CENTER AND RESEARCH INSTITUTE, INC

This role provides high-level administrative support to the Department Chair of Neuro Oncology, requiring exceptional competence, independent judgment, and professionalism. The Executive Assistant serves as a trusted partner, demonstrating discretion and maturity while anticipating needs and ensuring seamless operations. Responsibilities may include day-to-day oversight of other administrative staff.

• Manage complex tasks such as coordinating schedules, arranging travel, organizing meetings and conference calls, and producing accurate, high-quality minutes and reports.
• Handle confidential information with care, make independent decisions, and exercise authority when appropriate.
• Onboard new employees, support management assistants, and ensure all activities are executed efficiently and responsibly.
• Provide administrative support to the Department Chair and all program activities.
• Resolve and complete complex administrative tasks including travel itineraries.
• Manage calendars, facilitate and coordinate meetings, travel, and conference calls.
• Independently resolve problems/conflicts using knowledge of policies, procedures and operations; recommend solutions when appropriate and initiate follow-up.

• Strong technical competence, interpersonal skills, attention to detail, and independent critical thinking.
• Experience in clinical administration with the ability to manage sensitive and confidential information.
• Education:
  
  High school diploma required; bachelor’s degree preferred.
• Experience:
  
  Minimum 5 years in administrative roles, 2 years supporting executives in a healthcare, research, or academic environment strongly preferred.
• Excellent customer service skills and experience working with patients and the public.
• Outstanding oral and written communication skills; mastery of English grammar and proficiency with calendaring tools.
• Intermediate skills in Microsoft Word, Excel, and Outlook in a Windows environment.
• A proactive, highly motivated team player who works independently and demonstrates strong problem-solving abilities.

Mid‑Senior level

Full‑time

Administrative

Industries:
Medical Practices