Project Coordinator – Billing​/Contracts​/MS Excel

IND
123

Job  — Warehouse Systems Project Coordinator

Location:

Tampa, 33619 — This position is onsite. Pay: $25.00 – $31.00 per hour. Type:
Contract to hire.

Schedule:

M-F, 8:00 AM to 5:00 PM EST. Career outlook:
Benefits including M, D, V, 401k with match, and tuition reimbursement.

Summary:

This is a project coordination and billing role handling project timelines, purchase order, invoices, and financial tracking. Involves more complex projects—it’s almost like project management, though not a full management role, more of a coordinator to help keep everything on track.

To give some context, a warehouse system can range from standard racking/shelving and smart storage solutions to conveyor systems, autonomous forklifts, and advanced robotics. Our customers span warehousing, production, distribution centers, and agriculture.

• Project Administration & Documentation:
  Manage all administrative aspects of Systems & Automation projects, including maintaining accurate records, coordinating timelines, meetings, and resource allocation to ensure projects stay on schedule and within budget.
• Billing & Financial Management:
  Create and track purchase orders, process invoices, monitor accounts receivable, reconcile P-Cards, and ensure compliance with financial policies. Analyze billing data for accuracy and implement automated solutions to improve efficiency.
• Vendor & Inventory Coordination:
  Track and expedite vendor orders, maintain systems inventory database, and ensure timely delivery of materials and equipment to meet project deadlines.
• Stakeholder Communication & Issue Resolution:
  Act as liaison between internal teams, external vendors, and customers to manage specification changes, production delays, damage claims, and billing inquiries, ensuring prompt resolution and exceptional customer service.
• Process Improvement & Compliance:
  Identify inefficiencies in billing and project workflows, implement automated solutions, maintain standard operating procedures, and compile reports for management to support strategic decision-making.

• Business to business (B2B) experience
• SAP
• Industrial equipment

• Must have (5)+ years of experience in a service-oriented role or sales with experience tracking payments and AR
• Proven experience with project management and action/recommendations on transactions, and terms/contracts
• Associate’s degree or bachelor’s in business or similar
• Must be proficient with business management and billing automation tools (ERP systems), data analysis, and attention to detail/financial accuracy
• MS Excel:
  Pivot tables and lookups
• Must be MS Office proficient including Power Point
• Must have professional written and verbal communication skills
• Willingness and ability to learn and apply new skills
• Travel — Less than 5% for training or branch assistance
• Ability to lift up to 20 lbs
• High school diploma or GED
• Background check required
• Drug screening required

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