Billing Specialist

We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm.

Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries.

Carlton Fields is seeking a Billing Specialist. This position can be based in our Miami, Tampa or Orlando office.

Position Summary

The Billing Specialist assists attorneys with the accurate and efficient preparation of bills for clients, ensuring that the client invoices are processed timely and in accordance with the client agreement. We will consider candidates for this position in Miami, Tampa or Orlando.

Duties & Responsibilities

• Distribute and edit proformas
• Follow up with attorneys to ensure invoices are approved and submitted
• Ensure timeliness, accuracy and acceptance of invoices on a monthly basis
• Process electronic submission of client invoices, budgets, timekeeper rate requests and accruals
• Ensure compliance with client Outside Counsel Guidelines and fee terms
• Timely resolution of rejections or reductions of electronic invoices
• Respond to client inquires and resolution of billing issues
• Handle special billing projects as assigned

Qualifications

• Three to five years of billing experience in a service industry, preferably in law firm environment
• Elite 3E software experience preferred
• Billstream software experience preferred
• eBilling
  
  Hub electronic billing experience preferred
• Strong attention to detail and a self-starter
• Outstanding organizational skills
• Superior customer service skills and a team player
• Excellent verbal and written communication skills
• Ability to multi-task and meet deadlines in a fast-paced business environment
• Flexible to work overtime as needed
• Proficiency in Microsoft Office Suite

Carlton Fields is an equal opportunity employer, and does not discriminate in recruitment, hiring, or conditions of employment on the basis of race, color, sex, age, religion, national origin, marital status, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable laws. Please  to view the EEO is The Law poster and supplement. We also participate in the E-Verify program.

As an Equal Opportunity Employer, Carlton Fields is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Carlton Fields and need special assistance or an accommodation to use our website or applicant tracking system, please request assistance by e-mailing  When contacting us, please provide your contact information and state the nature of your accessibility issue.

We will only respond to inquiries concerning requests for reasonable accommodation.