Mellon Program Specialist; Temporary OPS

Overview

Mellon Program Specialist (Temporary OPS) at University of South Florida. This role supports the Mellon Humanities Internship Program and related financial operations within the Center for Career & Professional Development (CCPD).

• 60%:
  Prepare, issue, and send invoices to employers on schedule. Process and record incoming payments, apply payments to accounts, reconcile accounts receivable, monitor outstanding balances, follow up on overdue payments, and generate regular billing reports.
• 20%:
  Communicate with employers professionally via email, phone, and other channels; ensure compliance with USF and USF Foundation policies and accounting regulations.
• 15%:
  Collaborate with internal teams to resolve billing discrepancies and maintain accurate financial records and documentation.
• 5%:
  Other duties as assigned.

• Minimum Qualifications:
  
  High School diploma or equivalent with three years of work experience in roles with fiscal support duties. College or other relevant post-secondary coursework may substitute for the experience requirement on a year-for-year basis.
• Preferred Qualifications:
  
  Proficient in accounting software and Microsoft Excel; strong attention to detail and accuracy; excellent written and verbal communication; ability to manage multiple tasks and meet deadlines; professional demeanor and strong customer service; knowledge of standard accounting principles; problem-solving mindset and ability to work independently.

Working at USF:
With approximately 16,000 employees, USF is a large employer in the Tampa Bay area. USF offers a comprehensive benefits package including medical, dental and life insurance, retirement options, tuition programs, generous leave, and employee perks and discounts.

The University of South Florida is a top-ranked research university serving about 50,000 students across campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. USF Health Morsani College of Medicine is highly regarded. USF is a member of the AAU.

USF’s research funding and economic impact are substantial. Learn more .edu.

This position may be subject to a Level 1 or Level 2 criminal background check. The University of South Florida is an equal opportunity employer that does not discriminate on any protected characteristic. The university maintains programs for protected veterans and individuals with disabilities as required by law. Applicants for USF employment are entitled to reasonable accommodation requests during the application process, with requests made at least five (5) working days in advance.

See the ADA Accommodations page for more information.

• Seniority level:
  Entry level
• Employment type:
  
  Full-time
• Job function:
  Other
• Industries:
  Higher Education