Account Payable Specialist

Join a Mission That Matters

At Rebuilding Together Greater Florida (RTGFL), our work is bigger than numbers and spreadsheets, it’s about Repairing homes, revitalizing communities, and rebuilding lives.

For more than two decades, we’ve helped families across Florida stay safe, stable, and housed. When you join RTGFL, you’re not just taking a job, you’re becoming part of a team transforming communities one home at a time.

Why You Will Love Working Here

• Mission-focused environment where your work has real impact
• A stable organization experiencing statewide growth
• Clear opportunities for advancement within the Finance team
• A culture that values accountability, quality, and professionalism
• Strong emphasis on process, structure, and excellence

About the Role

We are looking for a highly organized, detail-oriented Accounts Payable Specialist who excels in accuracy, thrives in fast-paced environments, and takes ownership of their work.

This role oversees the full accounts payable cycle and ensures that RTGFL’s financial records remain precise, timely, and audit ready. It is an excellent opportunity for someone seeking to advance their accounting career in a mission-driven setting.

What You Will Do (Key Responsibilities) Account Management

• Manage accounts payable using accounting software Quick Books Online and other tools.
• Monitor the accounting email and accounts payable inbox, addressing inquiries and resolving issues promptly.

Expense Processing

• Review and verify bills, ensuring they are accurate.
• Manage and reconcile multiple credit card accounts.
• Accurately input and upload invoices into the Quick Books system.

Payment Processing

• Reconcile accounts payable transactions and keep accounts up to date.
• Facilitate timely payments of recurring bills, resolving any discrepancies.
• Assisting in processing checks and payments.

Vendor Relations

• Maintain strong relationships with vendors, handling invoice adjustments and tax exemption issues.
• Keep vendor files updated in Quick Books and SharePoint, ensuring all documentation (W-9 and ACH forms) is accurate and up to date.
• Reconcile vendor statements, research, and correct discrepancies.

Reporting and Documentation

• Assist with month‑end closing processes and other accounting projects.
• Generate financial reports related to accounts payable.
• Provide supporting documentation for audits.

Compliance and Policies

• Ensure compliance with RTTB’s policies, procedures, and relevant regulatory requirements.
• Maintain confidentiality of financial information and sensitive company documents.

Backup and General Duties

• Serve as backup for the Accounts Receivable Specialist as needed.
• Assist with accounts payable cleanup projects and perform other assigned duties as necessary.

What You Bring (Qualifications) Required

• Minimum 5 years of accounts payable or similar accounting experience
• Proficiency in Quick Books Online, MS Office, and Excel
• Strong attention to detail and ability to spot errors
• Excellent organizational skills
• Ability to manage multiple priorities and meet deadlines

Preferred

• Associate’s degree in Accounting, Finance, or related field
• Experience with nonprofit accounting or grant‑funded environments
• Familiarity with internal controls and audit practices

What We Offer (Benefits & Perks

• Competitive salary, based on experience
• HRA reimbursement plan
• 401(k) with employer match
• Paid time off and holidays
• Professional development and internal growth opportunities

Make an Impact With Us

If you are seeking a finance role where precision matters and your work plays a direct role in strengthening communities across Florida, we encourage you to apply.

Apply today and help us continue rebuilding lives throughout the state.

#J-18808-Ljbffr