Administrative Manager – Accounts Payable

ADMINISTRATIVE MANAGER – ACCOUNTS PAYABLE

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A Cru Hospitality Group (CHG) Administrative Manager – Accounts Payable & Financial Accountability is responsible for the accuracy, organization, and accountability of financial workflows that support daily restaurant operations. This role ensures invoices, vendor payments, coding, and financial controls are executed with precision and integrity across assigned locations.

This position plays a critical role in the financial health of CHG. The Administrative Manager will work closely with General Managers, the Director of Operations, and Accounting Leadership to ensure expenses are accurate, timely, and aligned with operational budgets. Restaurant experience is essential, as this role requires a clear understanding of inventory cycles, vendor relationships, and the pace of hospitality operations.

The Administrative Manager is a behind-the-scenes leader whose attention to detail, follow-through, and communication directly impact operational success.

• Exceptionally detail oriented
• Highly organized and process-driven
• Strong communication skills (both verbal & written)
• Financially accountable and deadline focused
• Calm and solutions-oriented under pressure
• High level of integrity and discretion
• Proactive problem solver
• Supportive partner to Operations teams

• Accounts Payable processing for assigned locations
• Invoice review, verification, and coding
• Vendor setup, maintenance, and communication
• Expense tracking and financial documentation
• Weekly and monthly AP reconciliation
• Budget and cost variance awareness
• Financial accuracy and compliance with CHG standards

• Receive, review, and process all invoices in a timely and accurate manner.
• Ensure proper GL coding and location allocation of expenses.
• Partner with General Managers to resolve invoice discrepancies.
• Maintain organized digital and physical financial records.
• Monitor recurring expenses and identify irregularities or overages.
• Ensure vendors are paid accurately and on schedule.
• Uphold internal controls and approval workflows.
• Communicate clearly with Operations regarding missing invoices, pricing discrepancies, or documentation needs.

• Support GMs with financial accountability and cost awareness.
• Assist with inventory and vendor reconciliation questions.
• Partner with Operations to improve purchasing and AP processes.
• Reinforce financial best practices at the location level.

• Maintain accuracy and timeliness across all AP functions.
• Provide financial clarity and support to restaurant leadership.
• Ensure expenses align with operational expectations.
• Identify trends, inconsistencies, or opportunities for improvement.
• Maintain confidentiality and professionalism at all times.
• Support a culture of accountability and transparency.

• Weekly invoice processing and coding.
• Ongoing vendor communication and issue resolution.
• Weekly reporting of outstanding invoices or discrepancies.
• Monthly reconciliation support and documentation.
• Maintain organized financial records for audits and reviews.
• Participate in regular check-ins with Operations and Accounting.

As an Administrative Manager with CHG, you will be directly involved in protecting the financial integrity of the organization. Through disciplined invoice management, accurate coding, and proactive communication, you will ensure expenses are properly tracked and controlled. Identification and communication of financial discrepancies or opportunities is an essential part of this role.

• Restaurant accounting or multi-unit hospitality experience.
• Familiarity with restaurant POS, inventory, or accounting systems.
• Strong Excel / Google Sheets proficiency.
• Understanding of restaurant cost structures (food, beverage, labor, operating expenses).

• Prior experience in restaurant administration, accounting, or finance.
• Accounts Payable experience required.
• Multi-unit restaurant experience strongly preferred.

Through your precision, organization, and commitment to financial accountability, your role as Administrative Manager will support the continued success of each location and Cru Hospitality Group as a whole.

• Entry level

• Full-time

• Project Management and Information Technology
• Industries:
  Food and Beverage Services