Senior Administrative Specialist - UBA​/Schools

Position: Senior Administrative Specialist - UBA / Florida State University Schools
Department

University Business Administrators | Florida State University Schools

Responsibilities

Responsible for oversight of activities and staff for departmental HR processes, on-site fingerprinting processes for background checks, procurement, and travel at Florida State University Schools (FSUS) within the University Business Administrators Program (UBA).

* Manages the workflow of FSUS recruiting, hiring, termination, certification/reference checks, on-boarding, funding changes and position updates, evaluations, benefits, payroll activities, and cost center certification. Ensures sound environment of internal controls and compliance by monitoring and reviewing FSUS processes on an ongoing basis. In consultation with FSU HR, counsels employees and management on administrative issues including FMLA, ADA, Worker's Compensation and personnel matters.

Provides advice and counsel to the administrators of client sites to maintain compliance with university HR policies and procedures. Responsible for working with FSUS management in the updating of position descriptions and compensation. Serves as back up to HR Department Rep.

* Oversees Procurement and Travel transactional functions. Monitors FSUS processes through maintenance of financial reports and queries. Ensures a tracking method and business processes are documented for human resources and financial activities. Reviews expenditures and serves as a liaison to the Procurement, Accounts Payable, and Travel Central Offices. Ensures transactions are timely and accurately recorded with appropriate accounting information, description, and adhere to the State and University policies and procedures.

Responsible for the supervision, hiring, development, execution of training and evaluations for UBA/FSUS staff. Serves as back-up to Travel and Procurement Rep. Serves as a backup to Associate Director in their absence.

* Responsible for overseeing the facilitation of on-site fingerprint and background checks to ensure all employees, staff, and volunteers have the proper clearance to be on the FSUS campus. Responsible for maintaining records with FDLE and works with Department of Children and Families/AHCA services to maintain accurate records. Monitors state-wide systems and works with FSU HR background team on onboarding procedures and timelines.

* Oversight of data collection process and workflow for Florida Department of Education Human Resource database for FSUS, including staff demographics, salary, benefits, and leave details. Compiles HR data and makes recommendations to FSUS Administration and Associate Director regarding staff, funding, and hiring; develops management reports; participates in projects designed to expand or enhance FSUS financial and operational systems. Ensures sound environment of internal controls and compliance by monitoring and reviewing FSUS processes on an ongoing basis.

Assists with audit preparations.

* Interprets Florida Statutes, State & University policies & procedures relating to financial matters and human resources transactions. Monitors, and analyzes information regarding operating policies and procedures mulates and implements business and HR policies and procedures. Recommends policies and procedures to the Associate Director, FSUS Administration and staff to ensure adherence to the policies of the university, client site, federal, state Department of Education.

Qualifications

Bachelor's degree and four years of experience; or a high school diploma/equivalent and eight years of experience. (

Note:

a combination of post high school education and experience equal to eight years.)

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity.

At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

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How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at (Use the "Apply for this Job" box below). If you are a current FSU employee, apply via myFSU  Self Service.

Applicants are required to complete the online application with all applicable information.…