Grants Specialist V

Position: GRANTS SPECIALIST V - 72004185
Requisition No: 870370

Agency:
Management Services

Working Title:

GRANTS SPECIALIST V
- Pay Plan:
Career Service

Position Number:

Salary:
Up to $61,000

Posting Closing Date: 03/03/2026

Total Compensation Estimator Tool

Grants Specialist V

Division of Finance and Administration

State of Florida Department of Management Services

This position is located in Tallahassee, FL

Position Overview and Responsibilities:

This is a grants position within the Grant Unit within the Division of Finance and Administration. This position's main focus is grant management activities, which require skills in writing, analysis, reconciliation, research, and reporting of Department' grant activities. Specific resonsibilities include, but are not limited to, the following:

Performs or assists in grants management and reporting tasks and activities:

* Researches and coordinates the grant application process from application until completion for federal or state grants to aid in furthering the department's mission.

* Timely provides a detailed budget and other requested information to the applicable divisions and budget office to ensure sufficient budget authority to expend the grant funds within the grant period.

* Performs monthly reconciliations of individual grants with the use of available accounting system or Excel, making necessary corrections each month.

* Reviews and submits any year-end adjusting entries or accrual entries related to grant activities.

* Prepares, completes, and submits, after management approval, state, and federal reports, including the review and comparison to source documents.

* Research federal and state grant requirements including grants between the department and recipients or subrecipients to gain an understanding of applicable grant requirements.

* Prepares, reviews, and submits to the supervisor completed year-end reports to DFS related to federal and state grants.

* Creates and maintains policies and procedures related to grant activities.

* Creates, disseminates, and implements grant management best practices, including recommending and implementing grants management software and utilizing project identifications, unique organizational codes, and descriptions in FLAIR/PALM to more easily distinguish the grant expenditures and revenues for each grant.

* Assist divisions in financially monitoring grant activities to ensure compliance with the grant terms and conditions.

* Assist the division and legal counsel taking action again recipients and subrecipients' noncompliance with grant requirements.

* Back-up the grant lead, who serves as the department's custodian for federal and state grant websites including but not limited to SAM.gov and Grants.gov.

Perform in Single Audit identification, collection, and reporting:

* Maintain policies and procedures related to the Single Audit process.

* Identify recipients and subrecipients of the department that would be subject to Single Audit requirements.

* Collect Single Audit reports from all department's recipients and subrecipients subject to Single Audit.

* Perform follow-up on Single Audit findings for program specific findings for state and federal funding and financial findings for state funding are fully addressed by the recipients or subrecipients through issuance of management decision letters.

Knowledge, Skills, and Abilities:

* Knowledge of accounting, auditing, and grants management principles, theory concepts, and practices.

* Knowledge of accounting systems and computer systems concepts.

* Knowledge of internal control concepts.

* Knowledge of methods of data collection and analysis.

* Knowledge of State and Federal regulations, rules, and guidance, including but limited to allowable activities, contract development, grants management, grant reporting and performance, and Single Audit requirements.

* Ability to analyze and interpret financial data.

* Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices.

* Ability to organize data into logical format for presentation in reports, documents and other written materials.

* Ability to research and interpret accounting and grant regulations, literature, rules pronouncements, policies, and procedures related to grant activities.

* Ability to perform cost/benefit analyses.

* Ability to prepare financial statement work papers and schedules.

* Ability to prepare financial reports.

* Ability to utilize problem-solving techniques.

* Ability to research and apply for federal or state grants.

* Ability to communicate effectively with others including leadership, outside organizations, and federal agencies.

* Ability to conduct financial grant monitoring and prepare grant reports.

* Ability to plan, organize and coordinate work assignments.

* Ability to examine, review, and analyze financial records.

* Ability to work independently.

Minimum Qualifications:

* A bachelor's degree in accounting, finance,…