OPS Administrative Assistant II

Position: OPS Administrative Assistant II - 77902433
Requisition No: 867805

Agency:
Florida Fish and Wildlife Conservation Commission

Working Title:

OPS Administrative Assistant II
- Pay Plan:
Temp

Position Number:

Salary: $18.74 an hour 1920 hours a fiscal year

Posting Closing Date: 02/06/2026

Total Compensation Estimator
Tool

Position Number:

Location: Tallahassee, Fl.

Salary: $18.74/hour (not to exceed 1,920 hours a fiscal year July - June) 40 hours a week

Supervisor: Sarah Funck

Supervisor Contact Information:  

Broadband Code: 43-6011-03

Region: Northwest

Class Title: OPS Administrative Assistant II

County: Leon

Working Hours: 8:00am - 5:00pm

List of Subordinates Supervised: N/A

Residency Requirement: None

Employment in this position is contingent upon a satisfactory criminal history record  addition to submitting an electronic State of Florida employment application and completing the qualifying questions, please attach a cover letter. This letter should at minimum explain your interest in the specific organization and position and identify your most relevant skills or experiences.

Agency information

Our organization:
The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission:
Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

The Division of Habitat & Species Conservation is comprised of six Sections and two offices. This position works within the Wildlife Impact Management Section (WIM) of the Florida Fish and Wildlife Conservation Commission's Division of Habitat and Species Conservation.

Minimum Qualifications: A high school diploma and six years of professional experience in administrative work. A bachelor's degree can substitute for four of the six years' experience.

Answers to qualifying questions must be validated in application, resume and cover letter.

Description of Duties:

The Wildlife Impact Management Section (WIM) is seeking an energetic and motivated candidate to serve as an Administrative Assistant II. The incumbent will provide primary administrative and clerical support to the Wildlife Impact Management Section. The Administrative Assistant works across multiple programs within the Section to provide administrative and clerical support; purchasing support; as well as meeting planning and coordination support.

Responsibilities include, but are not necessarily limited to the following:

• Coordinating purchases for the Section and maintaining a purchasing card;
• Obtaining quotes, composing purchase orders and submitting invoices for payment utilizing My Florida Market Place ;
• Assisting with routing contracts, invoices, and supporting documents for execution;
• Organizing and maintaining paper and electronic files in accordance with retention requirements;

• Utilizes accessibility testing and remediation tools (e.g. PAC, Adobe Acrobat Pro, Adobe InDesign) to identify and resolve accessibility issues and ensure documents and webpages are compliant with the American with Disabilities (ADA) guidelines

• Processing responsive records for public record requests;
• Managing the Section's SharePoint site;
• Preparing correspondence and reports for staff as requested;
• Checking mail and routing mail for Section staff as appropriate;
• Answering multi-line telephone and routing calls to the appropriate subject matter experts;
• Communicating pleasantly and effectively with internal and external customers, including the public;
• Scheduling interviews and meetings as needed;
• Assisting with meeting planning to include reserving rooms, venues, and implementing hotel blocks for workshops, meetings, and conferences;
• Making travel arrangements and utilizing the Statewide Travel Management System to complete travel documentation for Section Staff;
• Maintaining inventory of publications and fulfilling requests as needed;
• Submitting vehicle logs and associated documentation monthly;
• Maintaining property inventory for Section;
• Assisting with annual property reconciliation; and
• Other assignments and duties, as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of office procedures and practices providing administrative support
• Knowledge of State of Florida procurement methods and statutes preferred
• Knowledge of the use of Microsoft Office Suite software
• Knowledge of the principles and techniques of effective communication

• Knowledge of the most recent Title II of the Americans with Disabilities Act (ADA) and the U.S. Department of Justice's WCAG 2.1 Level AA accessibility requirements for…