Records Specialist

Position: RECORDS SPECIALIST - 43000394
Requisition No: 867971

Agency:
Financial Services

Working Title:

RECORDS SPECIALIST
- Pay Plan:
Career Service

Position Number:

Salary: $37,050.00

Posting Closing Date: 01/23/2026

Total Compensation Estimator
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***** OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

CLASS TITLE: RECORDS SPECIALIST

DIVISION: RISK MANAGEMENT

BUREAU: STATE LIABILITY AND PROPERTY CLAIMS

CITY: TALLAHASSEE

COUNTY: LEON

SPECIAL NOTES:

Requirements:

• High School diploma or GED.
• Proficient in using Microsoft Word and Excel.

Preferences:

• Post-secondary education.
• Administrative or office clerical work experience.
• Experience working with imaged documents in an office setting.

This position is required to work 8:00 a.m. to 5:00 p.m., Monday through Friday.

This position requires a security background check, including fingerprint as a condition of employment.

This position will be filled at $37,050.00.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE,

SKILLS AND ABILITIES

:

• Knowledge of the principles and techniques of records management.
• Knowledge of administrative principles and practices.
• Knowledge of the principles and techniques of effective communication.
• Knowledge of problem-solving techniques.
• Ability to make decisions in a timely manner.
• Ability to direct the organization and maintenance of records.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to determine work priorities, assign work, and ensure proper completion of work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

BRIEF DESCRIPTION OF DUTIES:

Processes and investigates vendor bills for discrepancies in attorney records and reports to the adjusting staff to ensure accuracy and compliance with procedures.

Responsible for setting up files and inputting data. Responsible for the accuracy of all claims file data into the claims management system.

Types letters, reports, and correspondence on legal files. Compiles and forwards summons, complaints, and other legal documents to defense attorney vendors.

Makes travel arrangements and types itineraries for Section personnel. Accountable for preparing and maintaining all necessary related paperwork.

Compiles and summarizes general statistical data from administrative files, claim files, and other available sources for periodic reports.

Responsible for processing phone requests for claim information and claim forms, and for providing routine responses to general coverage inquiries.

Performs filing and storage functions to include removal of outdated records for destruction, as required by the Regional Administrator or Risk Management Program Specialist.

Responsible for maintaining control of records on incoming summons, complaints, and other section documents.

Responsible for photocopying and distributing claim related materials, including, but not limited to, warrant requests and supporting documents, lawsuits, and other claim file documents. Photocopies and distributes memos, forms, etc., as needed within the Bureau.

Assists Administrator in training claims personnel as to office procedures, use of the computer, filing system, etc.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center . Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7,…