Office Assistant

This position will have the potential for remote work for one day a week, based on business needs.

In this role, you’ll supervise our Facilities team, which is responsible for providing a welcoming presence for visitors and employees conducting business at our new 1501 Market Street building. As the first supervisor within a newly created section, you’ll help shape its purpose, provide essential departmental support, and guide the team in establishing a responsive, reliable experience. Your work will directly influence the development of this role, the growth of the section, and the creation of a warm, professional environment for the public.

We have a collaborative culture that is inclusive at all levels. Each person feels a responsibility to help others, especially in learning new skills and abilities, or helping to solve a problem. The work that we do as a department supports all County business and is appreciated by the public, our tenants, and leadership. Open communication and collaboration are expected and encouraged, working to be transparent in areas of improvement for ourselves, tenants, and the public.

We encourage you to learn more about our department by clicking here.

Your success will come from being a highly proficient administrative supervisor who is customer-focused, inquisitive, self-motivated, learns quickly and enjoys taking on new challenges, and can work independently. You will exercise a high degree of discretion and tact with confidential information and should be comfortable escalating situations when necessary. Your knowledge of general office procedures/practices, technical and specialized functions will ensure your team's success.

If you are an excellent communicator, detail-oriented, can anticipate the needs of your team, and provide steady guidance, then you will be successful here.

Throughout the onboarding process, you will meet with senior leadership from within the Facilities Department and representatives from the customer departments that we serve. You will meet with your team regularly to discuss expectations, set goals, and identify priorities, strategic measures, and how to achieve them. Pierce County offers professional, robust online learning and other training opportunities throughout your career to ensure your success.

This position has multiple career growth and promotional opportunities in Pierce County to build a great career.

• Supervise and coordinate activities of assigned subordinate employees. Determine work procedures, prepare work schedules, and determine methods for expediting workflow. Issue instructions and oversee work for accuracy, neatness, and conformance to procedures and policies.
• Train staff in departmental procedures, processes, and operation and maintenance of office machines and equipment.
• Investigate grievances involving subordinates and recommend resolution; recommend promotional and disciplinary actions; approve leave requests, over time; schedule vacations to ensure adequate coverage for assigned work area.
• Analyze operating procedures to devise the most efficient methods of accomplishing work. Analyze data gathered, develop information, and consider available solutions. Participate in the analyses, recommendations, and implementation of new systems, policies, and procedures.
• Consult with management regarding administrative needs; attend management and staff meetings.

This announcement is not intended to reflect all duties to be performed by our next team member, but shall present a descriptive list of the range of duties that may be performed. To view the complete classification, .

• A resume and cover letter are required for this position. Applications without a resume and cover letter will not be considered.
• Four years of progressively responsible clerical experience
• Including one year of supervisory responsibility.
• Additional education may substitute for the required experience for a maximum of two years.

• A valid driver’s license may be required when…