Catering Sales Coordinator | University of Puget Sound

Catering Sales Coordinator | University of Puget Sound

Let’s start off with the most important part - what’s in it for you:

The Perks

* Eligibility of perks is dependent upon job status

• Hourly Pay Range: $22 to $26 DOE
• Get Paid Daily (Make any day payday)
• Paid Time off & Holiday Pay (Because Balance Matters)
• Benefits - Medical, Dental, Vision, Disability, 401K
• HSA/FSA Plans
  -with employer contribution
• Values Based Culture (#OMGLIFE)
• Culture Add (Creating Space for Fresh Perspectives)
• Referral Bonus (Get Paid to Recruit)
• Discounted Lodging, Dining, Spa, Golf, and Retail (Yes, Discounted Travel!)
• Employee Assistance Program
• “Columbia Cares” Volunteer Opportunities
• Committee Participation Opportunities (Fun, Philanthropic, Diversity/Equity/Inclusion)
• Task Force Work Opportunities (Grow your career in idyllic locations across the globe)
• Online Learning Platform to Help You Grow!
• Third Party Perks (Including discounts on Pet Insurance, Rental Cars, Movie and Concert Tickets, Theme Park and Attractions & so much more)

Our Commitment to you:

“People never forget how you made them feel.” Maya Angelou’s famous statement serves as a rallying cry throughout Columbia Hospitality and fuels our collective drive - and success.

Our people are our purpose, and our brand is our people. We seek extraordinary individuals who drive our brand promise of Creating Exceptional Experiences. We are a people-first organization, ignited from the inside to succeed on the outside. We are a tight-knit, inclusive, values-driven team and we trust one another to have each other’s backs. We show up every day with open hearts, an inclusive mindset, and a genuine respect for those around us.

We have fun, grow together, and strive to leave a positive lasting impression on everyone we meet.

• Supports the Senior Conference & Event Sales Manager with designing high profile events.
• Coordinates event details with operations and culinary teams for on- and off-campus catering.
• Collaborate with the culinary team and clients to plan customized menus for university and off-campus catering events.
• Performs administrative functions, including scheduling appointments, copying documents, ordering office supplies, reading/routing incoming mail, drafting routine correspondence; designs and maintains office filing and organization systems.
• Answers all sales related telephone calls, take clear/concise messages, provides information, and/or directs call to appropriate team member.
• Prepares/distributes various reports, including the Resume and BEO packet, sales contracts, prepares files.
• Updates menus, pricing, and promotions with the Senior Sales Manager as needed.
• Handles deposits, maintains accurate record of receipt and ensures delivery to Accounts Receivable.
• Develops and maintains favorable working relationships and open communication with all departments.
• Responsible for new booking/turn over process.
• Responsible for assisting managers during execution of events.
• Responsible for special projects as assist by Dining and Event Services.
• Maintains inventory of office supplies.
• Process sales department invoices and expenses: maintain file copies, handoff to accounting, organize and track as needed.
• Reconcile monthly expense reports for Senior Sales Manager.

• Associate Arts Degree (AA) from two-year college or university, or one to two years related experience and/or training; or equivalent combination of education and experience.
• Strong written and verbal communication skills, including:
• The ability to write, proofread and edit reports, business correspondence, and sales contracts.
• Effectively present information and respond to questions from team members, managers, clients, guests and the general public.
• Ability to add, subtract, multiply and divide in all applicable units of measure, using whole numbers, fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to compute discounts, interest, commissions, proportions, and percentages.
• Strong computer literacy in Microsoft Office, especially Word, Excel and Outlook.
• Detail oriented with strong multi-tasking and organizational skills.
• Abil…