Records Management Officer

Why It's a great opportunity:

As a subject matter expert in digital records management and knowledge in program management, you will support the Clerk’s office to create a digitization program. This will involve software implementation, follow the operating budget, outside contractors and consultants, analysis metrics, while communicating and presenting proposals to leadership. Once established you will be overseeing compliance, contracting, storage, destruction, organization, tracking, retrieval, and other standard operating processes for electronic imaging of official records.

The Finance Department delivers enterprise-wide services that support every County department and many external partners, ensuring Pierce County operates effectively, efficiently, and with strong public stewardship. Finance staff provide a broad portfolio of high-impact, countywide services, including budgeting and performance management, fiscal services, procurement and contracting, information technology, general services, fleet services, and risk management.

Employees have the opportunity to work on strategic, enterprise-level initiatives, collaborate across departments, provide the operational and technical backbone which ensures the smooth delivery of services across the organization, and deliver critical analysis and decision support that informs leadership and shapes County priorities. Guided by leadership values that emphasize collaboration, transparency, and continuous learning, the Finance Department offers a supportive, innovative, and team-oriented environment where employees can grow professionally while making a meaningful impact on County operations and the community.

Learn more about the Finance Department here.

Your success will come from your exceptional program and project management skills and ability to successfully move data from paper into an electronic software system. Your ability to lead a strong team, be a responsive problem solver, can anticipate needs, effectively partner with others, and document the process. As the lead and technical expert, your strong leadership and extensive knowledge of digitizing records and information management is key.

You will deliver guidance and give answers for our internal customers providing resources and solutions with confidence and detail while managing a relationship with our contracted vendor.

This position will create the Clerk’s Office’s Digitization Program and build a sustainable scanning strategy. You will work with experts across all levels of the department from individual contributors to executive leadership. You will have access to professional development through robust online learning and other training opportunities throughout your career to ensure your success. This position has multiple career growth and promotional opportunities in Pierce County to build on a great career while directly impacting the communities in Pierce County.

• Create the digital records management program, ensuring compliance, confidentiality and maintenance of records retention and destruction programs in compliance with established policies and procedures including Federal, State, and local laws.
• Partner with the Information Technology Department to develop, test, and evaluate the County’s digital records management policies, procedures, and electronic applications administration and maintenance, ensuring system security and retention schedules.
• Research all applicable rules and regulations concerning digital records retention and identify appropriate records retention schedules as established by County procedures and legal requirements.

A classification description with a more detailed list of essential functions can be foundhere.

• Bachelors’ degree in business, records management or related field and,
• Three years of experience overseeing records management systems (paper and electronic) for a government agency; OR
• Any equivalent combination of experience and education is required.
• Lead worker and/or supervisor experience preferred.
• Certified Records…