Practice Assistant

* Communicate effectively and professionally with clients, advisors, and co-workers via email, by telephone and in person; answer telephone providing responses to routine questions from clients and staff members and/or route calls to appropriate advisor or staff member; arrange conference calls and greet clients.
* Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate advisor/professional.
* Schedule domestic and foreign travel through firm travel system, including flights, hotels and/or car rentals.
* Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.
* Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to advisors to ensure completed forms are prepared and submitted properly.
* Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices.
* Open, prioritize and distribute mail (both paper and electronic); coordinate mailings, deliveries, and copying, scanning, and printing, when appropriate.
* Enter and manage work requests from advisors in the firm’s workflow tool and complete according to provided deadline(s).
* Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, document services, accounting, billing, and records.
* Perform all file maintenance, including saving documents to the document management system.
* Assist advisors with time entry, billing, and collection, as needed.
* Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner. Produce a high volume of work assignments in an accurate and timely manner.
* Perform clerical duties for non-legal departments, as needed.
* Skilled in researching the subscription database(s) of congressional members and their staff for the creation of client meeting itineraries with select members of Congress.
* Knowledge of legislative tracking and monitoring.
* Assist with events, briefings and forums.
* Advanced knowledge of Microsoft Office Suite and Adobe.
* Experience with document management systems.
* Experience with electronic signature software programs.
* Proficiency in core legal administrative assistant functions and advanced technical and communications skills.
* Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
* Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings.
* Ability to take direction and work independently with little supervision.
* Ability to effectively work well with others.
* Effective and professional interpersonal and communication skills.
* Ability to write clearly and professionally, with excellent proofing skills.
* Strong work ethic with ability and commitment to maintain confidentiality.
* Ability to lift and carry up to 30 pounds.
* Ability to sit or stand for extended periods of time.
* Moderate or advanced keyboard usage

Below is a list of just some of the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members;

401(k); profit sharing; pre-tax transit and parking program; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off,…