Probation - Legal Secretary

Posted Friday, January 16, 2026 at 11:00 AM

The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for common good and prosperity for all.

Open:
January 16, 2026

Close:
When Filled

Job Title:
Legal Secretary

Reports To:
Director

Hours: 40 Hrs/Wk – Full Time

Salary:
Based on Salary Matrix+Benefits

Requisition: 845

* Salaries are market competitive. For accurate salary information, call  or email (Use the "Apply for this Job" box below). Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave.

The Legal Secretary provides high-level clerical, administrative, and operational support to the Probation and Youth Diversion Department. This position maintains both electronic and physical records, manages sensitive and confidential information, supports case flow functions, assists the public and clients at the front counter, and ensures the efficient daily operations of a justice-based office.

Work involves direct contact with probation clients—including those who may be hostile, intoxicated, or unpredictable—and requires strong organizational, interpersonal, and safety‑aware skills.

• Greets public; provides customer service in a culturally sensitive and trauma‑informed manner. Directs clients to designated meeting areas and may need to de‑escalate situations when clients are upset. Answers phones, screens calls, takes detailed messages, schedules appointments, and photocopies documents.
• Logs, tracks, and distributes all incoming correspondence outgoing correspondence. Including orders, reports, mail, and interdepartmental communication.
• Maintains office equipment, as necessary.
• Maintains office supplies and equipment, including: managing inventories, tracking and confirming orders.
• Regularly completes computer file backup.
• Processes, files, maintains, safeguards, and archives all criminal, civil, Youth Diversion and child dependency files according to department procedures and Criminal Justice Information Systems standards.
• Drafts, formats, and edits legal documents, correspondence, and notices as needed.
• Assists in compiling research of cases, reports, and other projects.
• Collects and maintains accurate data and statistics on all cases, including maintaining a domestic violence data tracking system, and monitors to ensure compliance with grants awarded for the benefit of the Probation Office.
• Receipts certified mail.
• Apprises Probation staff of anyone in custody with law enforcement daily.
• Contributes to a favorable public image of the Tribe by establishing and maintaining relationships and participation in the community (civic, industry, and professional).
• Maintains calendars for staff and meeting rooms: schedules meetings and coordinates with Tribal Court, Prosecutor, Public Defender, service providers, and other agencies.
• Supports officers by preparing packets, making copies, scanning items, and organizing files and documents. Including utilizing the case management software daily to upload documents, update cases, maintain accurate logs, and ensure timely data entry.
• Keeps lobby and interview rooms stocked, clean, and prepared for client use.
• Performs other duties as assigned.

No supervisory duties.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Associate’s degree (A.A.) or a related certification or two years related experience and/or training; or satisfactory equivalent combination of education and experience required.…