Assistant Project Manager​/Executive Assistant to CEO

The ideal candidate will assist on several facets of office management and construction project administration. The ideal candidate is a multitasker, collaborates well with others and can work independently to accomplish all job-related tasks.

• Assist the CEO with project set up, project execution, project closeout, financial management and relationship management;
• Experience with preparation and tracking of project change orders;
• An understanding of industry terms and construction vocabulary to prepare project related documents (RFIs, Change Orders, etc.);
• Assist with project files, billing, filing receipts for all projects;
• Assist with obtaining proposals from third party vendors;
• Preparation of proposals and estimates;
• Experience with taking and preparation of construction meeting minutes for projects;
• Assist with payroll processing;
• Perform errandsas needed;
• Obtain certificates of insurance for projects;
• Monitor building permits with expiration dates for each project;
• Assist in scheduling NYC DOB classes for staff as needed

• Prior residential and commercial construction management
• Excellent working knowledge of MS Office (MS Word, Excel, PowerPoint)
• Education:
  
  Bachelor’s degree in related field is required or an equivalent combination of additional experience and/or training will be considered.
• Must be exceptionally proactive and organized to multitask, prioritize, meet deadlines and schedules; must be able to keep others organized and on track.