Set-Aside Program Administrative Asisstant

Set-Aside Housing Program Administrative Asisstant

Tacoma, WA, USA

Posted Friday, January 16, 2026 at 11:00 AM | Expires Saturday, January 31, 2026 at 10:59 AM

The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for common good and prosperity for all.

Open:
January 16, 2026

Closes:
January 30, 2026

Job Title:

Administrative Assistant

Department:
Set Aside Program

Reports To:
Set Aside Assistant Director

Hours:
Full-Time 40 hours/Week

Salary:
Based on Salary Matrix + Benefits

Under the general direction of the Set Aside Housing Director, is responsible for providing general office support to department staff and relieve department staff of administrative details as requested by Director. This position is responsible for assisting with payment processing. This position is responsible for assisting in implementing Set Aside policies and procedures for qualified applicants.

• Courteously greets visitors, answers questions and directs visitors as needed.
• Maintains current knowledge of Set Aside Procedures and Policies.
• Assists with intake services in screening applicants for the Down Payment Grant Program and the Home Improvement Grant Program, or other programs that may be available.
• Participates in selection of applicants for assistance.
• Originates a high volume of check requests.
• Ensures Set Aside Program applications, policies and other printed information is readily available.
• Assists clients in accurately filling out housing applications for the various programs available on an as needed basis; accepts completed application and forwards to Resident Services for processing.
• Provides back-up to staff as needed by assisting clients with housing changes, and assisting tenants with requests for work orders, and routing documents.
• Originates work orders, contacts applicable sources for work estimates to complete orders timely. Logs work order requests and completes data entry as needed.
• Maintains organized filing for department to include files, documents, correspondence, and other materials in a timely manner.
• Assists staff as needed to opens, stamps, logs and distributes incoming mail on a daily basis. Keeps a log of incoming mail and prepares outgoing mail timely. Assist staff as needed for processing and ensuring that overnight mail are sent timely, and delivers/picks up mail from post office as needed.
• Assists staff as needed in taking rental payments from clients, verifies amounts, enters data, and ensures the exact amount is sent to proper destination timely. Prepares deposit for Set Aside Program.
• Coordinates with other department or programs for home improvement assistance to clients after verifying identification and obtaining signature.
• Updates client files and enters data into HDS database.
• Responsible for typing and mailing correspondence or other documents on a monthly basis and as assigned by supervisor.
• Makes copies, faxes, answers phones, takes messages for office staff. Routes documents as necessary.
• Responsible for managing Complaint Log, routing complaints to Director or his/her designee, and assisting staff with follow up correspondence.
• Maintains all Housing office supplies and copier maintenance as needed.
• Other duties as necessary or assigned.

This position has no supervisory responsibilities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

High School Diploma/GED and at least two years of general office experience; or a minimum of three years experience of combined progressively responsible experience in housings or social services, or other related work; or equivalent combination of education and experience. Must be able to accurately use the computer to produce word processing, spreadsheet and database documents (Word, Excel and Access).

Language Skills

Ability to identify, read analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to define problems,…