Office Assistant - Limited

This position will have the potential for remote work for one day a week, based on business needs.

In this role, you’ll play a key part in supporting our Facilities team while serving as a welcoming presence for visitors conducting business at our new 1501 Market Street building. As the first position within a newly created section, you’ll help shape its purpose, provide essential departmental support, and take the lead in establishing a responsive, reliable reception experience. Your work will directly influence the development of this role, the growth of the section, and the creation of a warm, professional environment for the public.

We have a collaborative culture that is inclusive at all levels. Each person feels a responsibility to help each other, especially in learning new skills and abilities, or helping to solve a problem. The work that we do as a department supports all County business and is appreciated by the public, our tenants, and leadership. Open communication and collaboration are expected and encouraged, working to be transparent in areas of improvement for ourselves, tenants, and the public.

Your success will come from being a highly proficient administrative lead who is customer-focused, inquisitive, self‑motivated, learns quickly and enjoys taking on new challenges, and can work independently once trained. You will exercise a high degree of discretion and tact with confidential information and should be comfortable escalating situations when necessary. Your knowledge of general office procedures/practices, technical and specialized functions will ensure your success as you learn the policies and procedures of the County, department, and work unit.

If you are an excellent communicator, detail‑oriented, anticipate needs, and take the time to learn the bigger picture of how the work impacts Pierce County’s employees and residents, then you will be successful here.

Throughout the onboarding process, you will meet with the supervisors, teams, and the administrative team regularly to discuss expectations, set goals, identify priorities, and gain familiarity with current policies, procedures, and strategic measures. Pierce County offers professional development through the Leadership Certification program, robust online learning, and other training opportunities throughout your career to ensure your success. This position has multiple career growth and promotional opportunities in Pierce County to build a great career.

• Coordinate related office functions; assist in procedure development; perform duties of a highly confidential nature; may conduct research activities.
• Manage and maintain logs, charts, spreadsheets, related data, and files related to the department.
• Coordinate personnel functions, such as processing terminations, new hires, transfers, and payroll/timekeeping.
• Monitor budget expenditures and statistical records. Audit for compliance. Process registrations and provide payment methods for employee training, travel, and lodging arrangements. Prepare employee expense claims and resolve any issues resulting from claims.
• Perform lead functions such as setting priorities; distributing and checking work; devising and evaluating office procedures and implementing changes subject to approval of supervisor; providing technical assistance as needed; resolving minor work and personnel problems; and providing input on performance evaluations.

This announcement is not intended to reflect all duties to be performed by our next team member, but shall present a descriptive list of the range of duties that may be performed. To view the complete classification, .

• Two or more years of progressively responsible clerical experience or administrative program support work.
• Additional education and experience may substitute for the required experience to a maximum of one year.
• A resume and cover letter is suggested for this position.

As a condition of employment, the applicant will need to authorize and complete a background check. Information received…