Executive Admin​/Assistant Accounts Manager

Executive Admin / Assistant Accounts Manager

TOTAL Advertising is seeking a full-time, in-agency Executive Admin / Assistant Accounts Manager to support agency operations and provide direct executive assistance to the company president. This role supports active TOTAL Advertising projects across accounts, search, digital marketing, and social media while ensuring leadership and internal teams remain organized, informed, and aligned in a fast-paced agency setting.

About Us TOTAL Advertising is a full-service marketing and advertising agency delivering integrated digital and traditional solutions. Our work includes paid search and social campaigns, SEO initiatives, website builds, creative production, media planning, and multi-channel campaigns for clients locally and nationally. Our agency operates in a busy, fast-paced environment where collaboration, adaptability, and clear communication are essential.

• Provide direct executive assistance to the company president, including calendar management, meeting coordination, and scheduling
• Prepare executive correspondence, presentations, reports, and internal communications
• Serve as a professional point of contact for internal teams, clients, and partners
• Handle confidential information with discretion and professionalism
• Coordinate travel, meeting logistics, and executive follow-up
• Support general office administration and special projects
• Support Accounts Managers with client communication and internal coordination
• Assist with active client projects such as paid search and social campaigns, SEO reporting, website builds, creative production, and social media content execution
• Coordinate timelines, deliverables, approvals, and internal workflows using project management tools such as Trello
• Work closely with Creative, Search, Digital Marketing, and Social Media teams to support timely execution
• Assist with campaign analytics and performance reporting across digital, search, and social media channels
• Collect and organize data from analytics, advertising, and social media platforms
• Prepare and format routine reports and summaries
• Ensure accuracy and consistency across reporting deliverables

This is a full-time, in-agency position based in the TOTAL Advertising office. The role requires daily, in-person collaboration with leadership and cross-functional teams, including Accounts, Creative, Search, Digital Marketing, and Social Media, as well as the ability to manage multiple priorities in a busy, fast-paced agency environment.

• Experience in executive assistance, administrative support, account coordination, or marketing-related roles preferred
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience using project management tools such as Trello
• Strong professional written and verbal communication skills
• Excellent organizational skills and attention to detail
• Comfortable working in a fast-paced, collaborative agency environment