Office Manager

Description

Clarest Health understands the unique needs of healthcare institutions, providing a personalized level of care and attention that ensures each patient receives the dedicated service they deserve. Our pharmacists are committed to building strong relationships and delivering the highest standard of care. With years of experience, we have the understanding and knowledge to move into the next generation of pharmacy services.

We offer personalized medication management for patients in a facility and at home so they can live healthier and happier lives.

Join our team as an Office Manager, ensuring smooth daily operations by managing office organization, compliance records, vendor coordination, and employee support. The Office Manager also assists with onboarding, workflow improvement, and may support Pharmacy Technicians as needed.

Location:

Syracuse

Salary: $22-$26/hour

Schedule:

Monday – Friday 9:00 am – 5:00 pm

Reports to:

Pharmacy Operations Manager

• Comprehensive Medical, Dental and Vision Insurance (as low as $13.73/pay)
• Paid Time Off
• Free Virtual Care – Telemedicine
• 401k with company match
• Closed-door Pharmacy - No more face-to-face meetings with customers (keep or remove depending on role)
• Referral Bonuses
• Life Insurance
• Make a difference in the lives of others!
• We are growing and that means more opportunities

• Maintain confidential, up-to-date on-site personnel files – including current compliance training, competencies, licensing, and renewals.
• Maintain the most up-to-date training materials.
• Partner with Compliance Department to coordinate timely renewal of employee training/licensing, and pharmacy licensing.
• Order and maintain adequate inventory of office supplies.
• Open, sort, and distribute external and inter-office correspondence, including US Mail, Fed Ex, UPS, etc.
• Always maintain organized and clean office environment.
• Lend support with onboarding new business.
• Assist pharmacy management in daily tasks as needed.
• Forward all receipts/invoices to Accounts Payable Department.
• Oversee office support services provided by vendors, such as equipment maintenance/repair, office cleaning, building maintenance, etc.
• Schedule maintenance/repairs as needed or as directed by pharmacy manager.
• Maintain all records on file of vendor contracts, agreements, etc.
• Adhere to Clarest’s Code of Conduct, follow Clarest Compliance policies and procedures, and report any suspected violations of federal or state laws to the direct supervisor, Human Resources or the Compliance Officer.

• High school diploma or equivalent
• Pharmacy Technician state license (in good standing) preferred
• 2 years of experience in a pharmacy or fulfillment environment
• Strong knowledge of compliance regulations, including DEA, CMS, and state health agencies

• Previous experience in a pharmacy, healthcare, or regulated environment.
• Pharmacy Technician license in good standing.
• Experience with light assembly or machine operations.
• Familiarity with compliance requirements such as HIPAA, OSHA, CMS, and pharmacy board regulations.
• Strong problem-solving abilities with the capacity to anticipate needs and streamline workflows.
• Demonstrated ability to support training initiatives and maintain accurate training documentation.
• Comfort working with vendor management, facility services, and maintenance coordination.
• Proven ability to stay calm and effective when managing competing priorities or workplace stressors.
• Ability to maintain meticulous records and ensure accuracy in data and documentation.

Clarest is an Equal Opportunity Employer. Reasonable accommodations will be made to enable individuals with disabilities to apply for a job or to perform the essential functions of their job. Please advise us if you require a reasonable accommodation.