Document Controls Manager

Overview

At Cumming Group, you will work on some of the world’s most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, reflected in our top‑10 rankings in ENR. With over 60 offices worldwide, an extremely diverse project portfolio, and double‑digit year‑over‑year revenue growth, the opportunities to make your mark are limitless.

This role is based in the Syracuse, NY area and offers the chance to grow your project controls and cost knowledge across all phases of a project, while gaining experience on a large‑scale semiconductor project.

• Set up the project filing system.
• Manage confidential project information utilizing a database, software, or filing system.
• Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records in conjunction with the client contract.
• Establish documentation policies, processes, and databases to ensure compliance and quality control.
• Collaborate with cross‑functional departments, vendors, and contractors to ensure timely implementation of changes to controlled documents.
• Plan, manage, and coordinate all aspects of the project schedule, scope, and cost.
• Value‑engineer the project by identifying opportunities for savings and ensuring material substitutions are equal.
• Communicate with and manage project stakeholders.
• Prepare Project Management plan and fee budget/proposal at the project outset.
• Evaluate documents and communicate the client’s specific goals and expectations to all project team members.
• Develop and communicate action plans that will guide the project team from the initial Project Management Plan.
• Re‑evaluate the contract scope of work as the project progresses against the goals, expectations, and needs of the client, and recommend adjustments as necessary.
• Coordinate with the cost management group as applicable for preparation of cost estimates, cost studies, actual job cost reviews, and budget reconciliation.
• Organize and maintain a framework for project team processes and record keeping of electronic and physical documents.
• Drive the permitting process by designing team documents to be submitted to local, state, and federal agencies and ensuring the applicable permits move through the process efficiently.
• Ensure that design management continues to follow client project documents such as budget, scope, schedule, and design standards.
• Prepare cost and revenue projections.
• Other duties as assigned.
• Attend work during normal business hours.

• Experience with setting up and maintaining a project filing system.
• Experience with record retention, protection, retrieval, transfer, and disposal.
• Ability to manage confidential project information.
• Effective written and oral communication skills.
• Understanding of how your role contributes to the organization’s goals.
• Deliver quality work by role‑modeling organizational core values.
• Hold yourself accountable to individual and team goals.
• Consistently communicate and collaborate with team members and clients.
• Build relationships with peers, leaders, and clients.
• Proactively participate in self‑development to continually enhance current skills and build new skills required to excel and prepare for career progression.
• Demonstrate dependability, diligence, and thoroughness.
• Exercise creativity and resourcefulness in managing the project effectively in a compressed timeframe.

• Bachelor’s degree in Business Administration or equivalent.
• Minimum of 5 years’ experience in construction administration.
• Preferred Certification:
  Document Control certification from an accredited institution (e.g., Consepsys).
• Proficiency in Procore, Autodesk Construction Cloud (ACC), and SharePoint or similar Electronic Document Management System (EDMS).
• Familiarity with AI in Construction and/or Document Control.
• Proficiency in Microsoft 365.
• Familiarity with project lifecycle, technical documents, and drawings (e.g., BIM).

Cumming Group is committed to providing Equal Employment Opportunity in its personnel…