Administrative Assistant, Clinical Mental Health Counseling

About Le Moyne College:

Le Moyne College, located in Syracuse, N.Y., is an independent college established by the Jesuits in 1946 to provide students with a values-based, comprehensive academic program designed to foster intellectual excellence and preparation for a life of leadership and service. Today, Le Moyne has evolved into a nationally acclaimed college of liberal arts and sciences that draws students from across the U.S. and abroad.

Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society.

Le Moyne College aims to advance the values of diversity and inclusiveness at the college. To do this, Le Moyne seeks scholars and professionals who bring innovation, creativity, and impact to the campus, and who bring greater depth, breadth, and diversity to our campus community.

The Administrative Assistant will provide clerical and operational support to the Clinical Mental Health Counseling Graduate Program.

Job duties specific to this position:

• Assists with on-going Program contracts, files, and databases.
• Support faculty with administrative tasks for clinical sites and placements.
• Manages communications and online platforms for student field hours and evaluations (ex. Typhon).
• Maintains working rapport with faculty and students in order to exchange work-related information and to clarify needs.
• Completes registration (add/drop) of students into courses as needed.
• Assists with activities related to student recruitment, admissions, and clinical placement.
• Represents the College at various functions specific to the programs.
• Supports faculty needs:
  Orders supplies/books/forms as needed, with particular focus on establishing the program in new location, the McNeil Firehouse.
• Attends Program and Department meetings.
• Sorts, screens, and distributes mail; composes and ensures timely responses to a variety of written requests, prepares documents, and composes routine correspondence as required.
• Answers and directs incoming phone calls; takes and directs messages accordingly.
• Assists with the updating of policies and procedures.
• Assists with the updating of the catalog and Student Handbooks for the various programs.
• Represents the Departments at all Commencement activities as needed, requiring some weekend/after-hours duties.

• Demonstrates and role-models all of Le Moyne’s mission-based competencies (collaboration, communication, diversity, integrity, leadership and service) in every interaction with all community members and external parties.
• Strengthen digital literacy skills through education and the application of digital technologies in order to effectively engage in information gathering, utilization and data management while promoting a security culture.
• Supports cura personalis by treating all individuals with dignity, professionalism and kindness.
• Promotes cura apostolica by aligning professional goals, objectives, and performance with college’s strategic goals.
• Demonstrates excellent work attendance, reliability and work ethic.
• Attends and actively participates in required meetings and training sessions.
• Complies and adheres to all of Le Moyne’s established policies, procedures and codes of conduct at all times, including all health and safety requirements and regulations, to promote desired behavior and build awareness.
• Must complete all required federal, state, institution and department trainings.
• Engages in a planned program of professional development. Continually maintains skills and knowledge relative to the position and technology industry including best practice, evolving operational requirements, and industry trends.
• Performs a variety of related duties as assigned.