Specialty Lease Administration Analyst

Overview

and the job listing Expires on February 8, 2026

Job Title: Specialty Lease Administration Analyst

Department: Lease Administration as a department of Asset Management

Reports To: Supervisor of Lease Administration

FLSA Classification: Non-Exempt, Full-Time

Location: Onsite (Syracuse, NY), Opportunity for Hybrid after 6 months.

Join Our Team!

Are you ready to take the next step in your career with a dynamic team focused on innovative retail solutions? As a Specialty Lease Administration Analyst, you will play a crucial role in our Specialty Lease Administration team, ensuring our Leasing operations run smoothly and efficiently. This position is a fantastic opportunity to gain valuable knowledge and experience in the Retail Real Estate industry, especially as our company is rapidly growing and expanding.

If you’re detail-oriented, thrive in a collaborative environment, and are passionate about career growth, we want to hear from you!

The duties of the Specialty Lease Administration department involve abstracting License Agreement documents, tracking critical dates, analyzing tenant conditions, coordinating the monthly rental charge process, reconciliation audits and other projects/analysis as needed. In this role, you will gain valuable exposure to financial analysis and real estate operations. This is an entry level position requiring daily presence in a corporate office environment located in Syracuse, NY.

• Ensure all license-related transactions (monthly rent, insurance) are reviewed and properly recorded
• Process tenant legal documents to ensure that all charges and lease terms are accurate at all times
• Perform monthly tenant billings, rent roll changes, rent projections and tenant reconciliations
• Track critical dates as they pertain to the license-related clauses and landlord deadlines
• Coordinate with corporate employees as well as mall staff to ensure accurate information is being gathered and communicated
• Communicate with tenants in order to ensure the accuracy of license terms and rental payments
• To review and analyze reports to ensure that monthly reporting is accurate and concise
• To be able to fulfill duties while adhering to strict deadlines
• Assist with preparation of reforecasts, budgets and annual reconciliations
• Assist in special projects as assigned
• Perform other duties as required which includes leasing on special projects
• Provide training to new hires
• Provide support to specialty reps as they work in retail manager
• Provide support to OC as it relates to specialty data entry
• Troubleshoot unit issues in Yardi
• Specialty new property onboarding
• Process License Agreement workflow – activate agreements; post on charges
• Compile monthly reporting for the Specialty Leasing Team

Collaborative Environment
:
Be part of a supportive team where your ideas and contributions are valued.

Professional Development: Gain hands-on experience and receive training to grow your skills in lease administration and retail management.

Impactful Work
:
Contribute to the success of our leasing strategies and help shape the future of our retail properties.

At our company, we believe in investing in our team members. As a Specialty Lease Administration Analyst, you will undergo a comprehensive training program designed to equip you with the skills and knowledge needed for success. Your training will include:

• Onboarding Sessions:
  Participate in structured onboarding sessions that cover our systems, processes, and best practices in Specialty Leasing.
• Hands-On
  
  Experience:
  
  Gain practical experience by shadowing experienced team members and participating in real-time projects.
• Ongoing Support:
  Enjoy continuous support and mentorship from your supervisor and colleagues, with regular check-ins to track your progress and address any questions.

• AS/BS in Business Administration or Business related field or 1-2 years of experience in business environment preferred.
• Strong analytical skills
• Strong communication skills with a proactive approach to reaching out to tenants and team members to gain clarity and ensure alignment
• Ability to multi task and thrive under pressure in a high…