Executive Secretaries and Administrative Assistants

Job Number: 26-00360

Make a difference in your community. ECLARO is looking for an Executive Secretaries and Administrative Assistants for our client in Syracuse, NY
. ECLARO’s client aims to enhance public services and promotes sustainable resource management, offering advanced solutions and services. If you’re up to the challenge, then take a chance at this rewarding opportunity!

• Preparing reports and handling information requests; performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
• Responsible for presurvey packets, FOILs and waiver tracking.
• Maintaining a facility roster database, mortality database and tracking incident reports.
• Utilizing ASPEN and ACO for surveillance reports, ACO for complaint tracking, posting SODs and letters for surveillance activities, HCS for secure file transfer to DAL.
• Responsible for CMS uploads, QIES Casper presurvey reports, Life Safety Code reports, 2803d abuse cases to DLA, tracking of CAN training programs and emergency response requests from facilities.
• Preparing letters (survey, complaints and PSR's) and closing complaints.
• Data entry and maintaining paper and electronic filing systems.
• Maintaining up-to-date program information on boards, log books and in ACO/ACTS.

$40.00/Hour

• Dependable, detail-oriented, highly motivated individuals able to work in a fast-paced, high-volume office environment.
• Willing and able to multitask and move from assignment to assignment as deadlines and priorities change.
• Knowledge of office administration and management; proper grammar, punctuation and spelling; business communications and ability to take notes.
• Minimum of 5 years' experience.
• High school diploma (or equivalent).
• Two-year minimum experience working in a professional office setting.
• Excellent working knowledge of Microsoft Office (specifically Word, SharePoint and Excel).
• Ability to enter data into, and extract data from, electronic databases.
• Ability to work independently and on a team with different personalities.
• Ability to handle multiple, shifting priorities.
• Good organizational skills, including an ability to organize information into reports.

• Certification in Microsoft Office products.
• Experience working in ASPEN, HCS, and QIES.
• Experience with CMS, SODs and DLA.

• 401k Retirement Savings Plan administered by Merrill Lynch.
• Commuter Check Pretax Commuter Benefits.
• Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO.

Gail Ramos

Gail Ramos | Linked In

ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status, in compliance with all applicable laws.