Executive Administrative Assistant

Overview

We are seeking an organized and proactive Executive Administrative Assistant to join our dynamic financial services team. The ideal candidate will play a crucial role in providing high-level administrative support to our executive team, ensuring efficient and effective operations within the office. This position requires excellent communication skills, a keen eye for detail, and the ability to manage multiple tasks with precision.

• Administrative Support:
  Provide comprehensive support to executives, including managing schedules, organizing meetings, and preparing documents and presentations.
• Communication Management:
  Act as the primary point of contact between the executives and internal/external stakeholders. Handle correspondence, draft emails, and maintain clear communication channels.
• Client Meeting Coordination:
  Schedule and coordinate meetings, conference calls, and appointments. Prepare agendas and take minutes during meetings as required.
• Account Management:
  Assist in maintaining and updating client accounts, ensuring data accuracy and timely processing of transactions. Serve as a point of contact for client inquiries, providing prompt and accurate information regarding their accounts.
• Document Management:
  Maintain and organize files, records, and documents. Ensure confidentiality and security of sensitive information.
• Project Support:
  Provide support on special projects and initiatives as needed, ensuring timely delivery and adherence to quality standards.

• Education:
  
  Bachelor’s degree in Business Administration, Finance, or a related field is preferred.
• Experience:
  
  Minimum of 3 years of experience in an administrative support role, preferably within the financial services industry.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.