Office Coordinator

The office coordinator job is a 40-hour support position that is responsible for preparing and initiating administrative office-related tasks associated with the day-to-day operations of Campus Safety and Emergency Management Services (CSEMS). The position works in an energetic, semi-public facing office and responsibilities include exceptional interpersonal and communication skills, good judgement, confidentiality, initiative, and ability to work independently or as a team.

The office coordinator position handles multiple tasks and has the ability to prioritize numerous responsibilities to meet deadlines.

Education and Experience

* Associate's degree and/or equivalent combination of education and experience, plus 2-3 years administrative support and general clerical experience.

* Personal history background check and participation in random drug/alcohol testing required by department.

* Experience working with diverse populations, in a college/academic setting preferred.

Skills and Knowledge

* Proficient with Microsoft and human resources/payroll related applications.

* Experience with initiating and submitting web-based forms related to special work orders and/or purchase requests.

* Ability to track and troubleshoot office technology maintenance issues and articulate subsequent repair needs to vendor(s).

* Calendaring, online, remote meeting setup experience required.

* Experience in higher education and/or not-for-profit business models a plus.

Responsibilities

* Prepares purchase requisitions and initiates inter-departmental journal entries.

* Scans and organizes administrative files to an electronic filing system.

* Assists with employee travel and expense processing as directed.

* Assists with generating general ledger reports.

* Coordinates maintenance for office technology (i.e. machines such as biz hubs, printers, phones, etc.)

* Monitors supply inventories and purchase requests; coordinates approved orders.

* Distributes receivables as needed.

* Assists with coordinating internal department events and community-based programs.

* Assists with coordinating meetings and/or travel as directed.

* Assists with placing building maintenance requests.

* Other duties as assigned.

Physical Requirements

Not Applicable

Tools/Equipment

Not Applicable

Application Instructions

In addition to completing an online application, please attach a resume and cover letter.