Human Resources Coordinator

Northwestern Illinois Association (NIA) is a regional governmental agency that provides special education support to 68 school districts across Northwestern Illinois. Our mission is to partner with schools to meet the unique needs of students, and we empower our team with professional growth opportunities, comprehensive benefits, and a values-driven culture.

The Human Resources Coordinator works 256 days per year for 7.5 hours daily and earns $27.23 - $44.67 per hour, depending on experience.

A Human Resources Coordination is a full-time position, and provides comprehensive administrative and operational support across all core HR functions, ensuring compliance with federal, state, and local regulations while supporting employees throughout the employment lifecycle. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

In addition to the requirements listed below, regular attendance is an essential function of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Human Resources Coordinator Job Duties:

Key Responsibilities

• Coordinate ISBE annual reporting, payroll processing, and benefits administration, including open enrollment and required notices
• Serve as the primary HR contact for employee inquiries regarding policies, procedures, and benefits
• Administer leaves of absence (FMLA, medical, ADA accommodations) and centralized attendance tracking
• Manage workers' compensation processes, OSHA reporting, and coordination with insurance carriers
• Support recruitment efforts, including job postings, advertising, and job fair coordination
• Oversee onboarding and offboarding processes, personnel records, licensure tracking, and employment verifications
• Maintain HR policies, job descriptions, intranet HR content, and confidential personnel files
• Coordinate performance evaluation processes and generate routine and ad hoc HR reports
• Ensure all HR activities align with organizational policies, laws, mission, and standards of excellence

Required Knowledge, Skills, and Abilities

• Knowledge of HR functions, employment law (including School Code), payroll, benefits, and risk management
• Strong organizational, communication, and interpersonal skills with high attention to detail
• Ability to manage multiple priorities independently while maintaining confidentiality
• Proficiency in Microsoft Office and maintaining complex records

Work Environment

• Office-based role with standard physical demands and frequent interaction with staff and external stakeholders

Human Resources Coordinator Benefits:

• Group Medical, Dental, Vision, and Life Insurance:
  Available for employees working 0.75 FTE or more, with PPO and HSA options.
• Defined-Benefit Pension Plans:
  As a local governmental agency, NIA employees who are eligible participate in the Illinois Municipal Retirement Fund (IMRF), providing a stable, defined-benefit pension that ensures financial security in retirement.
Learn more about IMRF at (
• Additional Retirement Savings Options: NIA also offers access to 403(b) and 457 retirement savings plans. These are optional, employee-funded plans that provide additional opportunities for tax-advantaged savings, helping you build a more robust retirement strategy.
• Paid Personal Leave and Sick Leave:
  Based on the number of days worked.
• Telemedicine:
  Access to 1800 MD telemedicine services at no cost.
• Expert Feedback and Evaluation:
  Receive guidance and evaluation from leaders who understand your expertise
• Ongoing Professional Development:
  Enhance your knowledge and skills for school-based services
• Collaborative Environment:
  Engage in monthly meetings, roundtable discussions, and collaboration time with colleagues
• Regular 1:1 Check-Ins:
  Stay connected with your leaders through regular check-ins and team meetings
• Mission-Driven:
  We are deeply committed to partnering with schools to meet the unique needs of students, making a real difference in their lives every day.
• Leadership in
  
  Education:
  
  Serving 68 school districts across Northern Illinois, NIA is recognized as a leader in providing exceptional special education support.
• Innovation:
  We continuously improve our services and embrace new technologies to enhance education and meet the evolving needs of our students.
• Employee-Focused:
  We invest in your growth with professional development opportunities, a supportive work environment, and recognition of your contributions.
• Quality of Life:
  Live and work in Northern Illinois, known for its beautiful landscapes, vibrant communities, and easy access to Chicago.

Qualifications

• Associate degree (HR or related field preferred) or equivalent experience
• Minimum of 2 years of HR or administrative experience
• Ability to work a 37.5-hour workweek with occasional travel or compensatory time

Compensation details:  Hourly Wage

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