Executive Assistant II

Executive Assistant II

Location:

Bellevue, WA-98004. Duration: 6 months (potential to convert).

Schedule:

40 hrs/week, M-F 8-5 with a 1-hour lunch. Overtime: none. Requires onsite role.

Interview:
Video Chime (one).

We are seeking a highly motivated and customer obsessed Executive Assistant to support leaders within the ACT org. This is an important area for us requiring strong focus and execution.

• Manage a high volume of tasks including complex calendar management and scheduling.
• Effectively prioritize amidst a flood of information and requests ensuring appropriate level of urgency is given.
• Monitor/track meetings, priorities and emails and act as proxy when necessary.
• Manage travel and expenses and all administrative support functions for this office.
• Manage multiple tasks and action items (documentation, follow up and preparation) ensuring appropriate and timely action on deliverables.

Successful candidates will possess the ability to complete a high volume of tasks and projects with little to no guidance, have impeccable attention to detail, make smart and timely decisions, and react with appropriate levels of urgency to situations and events that require quick response or turnaround.

• Exceptional verbal and written communication skills and ability to switch gears at a moment’s notice.
• High integrity and discretion in handling confidential information; professionalism in dealing with senior professionals inside and outside the company. At least two years of college required, Bachelors degree preferred.
• 4+ years of experience supporting senior management and excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools.
• 4+ years of experience in expenses and booking sites such as Trip Source and Concur.
• Proficient in Outlook (Advanced Outlook organization).

• 4+ years of experience as an executive assistant in the Tech Industry (Prioritizing with Tech background).
• Bachelors of any kind.
• Excellent written and verbal communication skills.
• Disqualifiers:
  Hoppy Tenure or hasn’t been an executive assistant in several years.

• Proficient in Outlook (Advanced Outlook organization).
• Communication organization.
• Expenses and booking sites (Trip Source, Concur).

Fast faced, highly visible products, innovations, interested in innovation and exposure, it’s a fun role and deeply technical, interact with brilliant minds and brand recognition.