Administrator, Business Administration, Administrative​/Clerical

Administrator /Swindon/ Mon-Fri, 08:30 - 16:40/ £13.33 per hour/ Full time 6-month contract

Our client is looking for a proactive and detail‑driven Contracts Administrator to manage the full lifecycle of external engineering contractors. You'll be central to ensuring compliance, efficiency, and strong supplier performance across a diverse vendor base.

Key Responsibilities

Maintain and manage the engineering contract portfolio, ensuring all agreements, SLAs, terms, and renewal cycles are accurately recorded and standardised.
Identify opportunities for renegotiation and supplier consolidation, working closely with procurement to achieve annual cost savings.
Monitor vendor KPIs such as response times, first‑time fix rates, compliance, and cost impact.
Ensure all contracts and service delivery meet regulatory, quality, and health & safety standards.
Produce clear dashboards and monthly reports on spend, savings, and supplier performance.
Oversee onboarding and induction processes for all contractor personnel, ensuring training and site access requirements are met.
Track and maintain EHS and GMP documentation for all third‑party personnel, escalating any compliance gaps.
Coordinate and schedule contractor activity with internal teams, ensuring appropriate work permits are in place.
Maintain accurate documentation to support internal and external audits.
Provide post‑visit feedback and escalate follow‑up actions where required.

Ideal Candidate Profile

Strong administrative background, ideally within engineering, manufacturing, facilities, or another regulated environment.
Excellent organisational skills with the ability to manage multiple priorities.
Confident communicator, comfortable liaising with internal stakeholders and external suppliers.
A proactive mindset with strong attention to compliance, documentation, and process improvement.

Should you require any support or assistance, please contact your local Gi Group office.

Gi Group Holdings Recruitment Limited are proud founding members of Menopause in business, pledge members for Neurodiversity in business, Disability committed members, Gold status pledge members for the Armed Forces Covenant, and Bronze trail blazers for Racial Equality matters.

Gi Group of companies includes Gi Group Holdings Recruitment Ltd, Gi Recruitment Ltd, Draefern Ltd, Excel Resourcing (Recruitment Consultants) Ltd, Gi Recruitment Ltd, INTOO (UK) Ltd, Marks Sattin (UK) Ltd, TACK TMI UK Ltd, TACK International Ltd, Grafton Professional Staffing Ltd, Encore Personnel Services Ltd, Gi Group Staffing Solutions Ltd and Gi Group Ireland Ltd. Gi Group Staffing Solutions Ltd are acting as an Employment Business in relation to this role.

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