Planning and Business Continuity Co-ordinator

Job Overview

The role of Planning and Business Continuity Co‑ordinator will play a critical role in ensuring organisational resilience and strategic planning. It ensures that the organisation is prepared to respond effectively to disruptions, safeguarding people, assets, and operations and provides administrative capacity to a variety of planning and transformational activities of the Planning Performance and Informatics Teams.

• Support the Planning Performance and Informatics (PPI) Team in the delivery of a professional, high quality and responsive service to NHS Wales Shared Services Partnership staff and partners across Wales.
• Coordinate and support meetings, learning and development programs, staff awareness workshops and other events led by the PPI team, using initiative and relevant experience and always maintaining confidentiality.
• Co‑deliver plans and projects with internal and external stakeholders and partners.
• Input data and extract reports from a variety of digital systems to enable efficient reporting of the Division and Organisational performance.
• Oversee and maintain the various communication channels within the team, including the SharePoint intranet site and internal newsletters.

• Good standard of general education up GCSE level or equivalent.
• Proven use of digital systems such as Microsoft Office, Employment Recording systems, etc.

• Knowledge and understanding of Performance Management and Transformational Management administration.
• Experience of audit processes.

• Experience of carrying out a wide range of administrative duties in a demanding office environment.
• Experience of successful team working.
• Experience of dealing with confidential and sensitive data.
• Experience of working as a team and proven ability to work remotely.

• Experience of working within the NHS, public sector or complex organisation.

• Demonstrate personal attributes that match the values of NHS Wales Shared Services Partnership.
• Developed interpersonal skills with the ability to build relationships at all levels.
• Ability to plan and prioritise workload to meet deadlines and deal effectively with conflicting priorities.
• Proficient in the use of IT packages e.g. Microsoft Office, with the ability to master new applications.
• Collaborative and adaptable across diverse teams and environments.
• Prepared to use initiative and take responsibility commensurate to the role.
• Prepared to question and provide constructive feedback to promote continuous improvement in the workplace.
• Willingness for professional development in fields of Business Continuity, Planning, Audit and other relevant areas.

This post will be subject to a Cabinet Office Security Check (SC Level). Applicants must either have or agree to being subject to the security check as a condition of employment.

Welsh language skills are not necessary.

• Planning and Business Continuity Co-ordinator JD and PS (PDF)
• Planning & Business Continuity Occ Health Form (PDF)
• NWSSP Recruitment Services Privacy Notice (PDF)
• NWSSP About Us (PDF)
• NWSSP Our Benefits 2023 (PDF)
• NWSSP Buddion (PDF)