Executive Administration Officer

Do you thrive in a dynamic administrative role and enjoy supporting senior leaders? Swanage Railway is looking for a proactive Executive Administration Officer to provide high-level support to the CEO and Executive Team. You’ll help keep day-to-day operations running smoothly, support governance and strategic projects, and contribute to the delivery of our 2025–2035 Strategic Plan.

Key Responsibilities:

• Manage diaries, correspondence, meetings, and travel for the Executive Team
• Prepare reports, presentations, and briefing documents
• Track actions from board and project meetings, ensuring progress
• Coordinate communications across staff, volunteers, and external stakeholders
• Support governance, statutory reporting, and document management
• Assist with recruitment, onboarding, and project coordination

Who We’re Looking For:

• Experience in administrative, executive assistant, or coordination roles
• Highly organised, professional, and accurate
• Strong written and verbal communication skills
• Confident using Microsoft Office, Teams, and document management systems
• Discreet, proactive, and collaborative
• Experience supporting senior leadership or governance bodies
• Understanding of charities, heritage organisations, or visitor attractions
• Project coordination or document workflow experience

Why Join Us:

• Be part of our new Executive Team, supporting professional management and governance
• Contribute to a heritage railway with a clear strategic vision
• Access training and development opportunities to grow your skills

Apply now with your CV and a short covering statement explaining why you’re the ideal candidate!

This position is an equal opportunity employer. We welcome applications from individuals of all backgrounds and encourage diverse perspectives to contribute to our mission.