Capital Projects Manager - Purchasing Office

License and Certification Qualifications

Project Management Certification preferred.

High school diploma or equivalent required. Bachelor's degree in related field preferred.

Five years of experience in project management or a related field required.

Ability to plan, coordinate, and manage functions related to furniture, fixtures and equipment capital project management; customer service orientation; effective communication with school system employees, team leads and contractors; use of an automated computer system designed to track purchase orders and project schedules; mathematical calculations and computer data entry with speed and accuracy; proficient computer skills with a working knowledge of Microsoft Office, People Soft, EUNA Procurement and EUNA Marketplace applications.

• Manage and supervise staff in the planning, contracting, and procurement of furniture, fixtures, equipment, and capital project management services for the district, including the equipping of new schools, additional classrooms, and administrative facilities.
• Oversee capital project management for the deployment of furniture, fixtures, and equipment for all GCPS schools and building addition projects, as well as refurbishment of existing facilities and offices as needed throughout the school district.
  • Initiate the development of project charters.
  • Plan scope, schedules, work teams, and attainment of project and budget approvals.
  • Ensure that project phases are defined and executed as outlined in project schedules.
  • Monitor and control projects so that potential issues may be addressed promptly, without adversely affecting the project budget and scope.
  • Confirm that project activities are finalized and perform post-project analysis to improve future project success.
• Manage procurement process for capital projects and all furniture, fixtures, and equipment across the school district.
  • Compile requirements and maintain documentation relating to furniture, fixtures, and equipment for the district as it pertains to school retrofits, new schools, growth requests, and the central office.
  • Ensure Board policies related to purchasing furniture, fixtures, equipment, supplies, and services are achieved.
• Manage the procurement and compliance for capital purchases.
  • Review and approve requests from local schools and administrative staff for furniture, fixtures, and equipment.
  • Order new, growth, or replacement for furniture, fixtures, and equipment as needed.
  • Manage new furniture and reusable furniture inventory levels stocked in the Property Warehouse.
  • Ensure purchasing processes are followed so that orders flow systematically and efficiently.
• Oversee the Basic Equipment List (BEL) for assigned commodities.
  • Update and revise the BEL as needed to fulfill customer needs and complete project plans.
  • Research and find alternatives for non-standard BEL items to meet project needs and per GCPS Purchasing Policy.
  • Meet with School and GCPS District Leadership as requested to evaluate issues with and the status of existing furniture and make recommendations for new replacement items.
• Work with the Purchasing Buyer and Senior Buyer to ensure the People Soft furniture catalog is up-to-date.
  • Coordinate furniture, fixtures, and equipment procurement with schools, offices, and departments for cataloged items.
  • Effectively communicate across the organization about orders and district purchasing policies regarding furniture, fixtures, and equipment.
• Manage purchasing procedures regarding growth and replacement to ensure equitable allocation of resources.
• Perform other duties as assigned.

While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to touch, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. The employee is required to operate a motor vehicle in performance of duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.