Facilities Coordinator

Overview

The Facility Coordinator manages the daily operations, maintenance, and upkeep of our building, ensuring it's safe, functional, and efficient by handling repairs, vendor management, space allocation, inventory, and compliance with safety regulations, essentially acting as the custodian of the physical workspace. This role requires strong organizational skills and excellent communication skills.

• Inspect whole facility daily (inside and outside) to identify potential maintenance or security issues
• Coordinate and schedule routine maintenance
• Respond to urgent repair requests (plumbing, electrical, HVAC)
• Manage third-party service providers for cleaning, security, and specialized repairs
• Assist with negotiating contracts and approving invoices
• Manage the budget for the facility
• Manage office layouts, furniture allocation, and storage
• Coordinate office moves and renovations
• Support HR team with set-up and tear-down for company events
• Monitor and restock essential office, kitchen, and facility supplies as needed
• Oversee cleaning and remedy issues immediately
• Ensure adherence to OSHA, ADA, and other building regulations; conduct safety inspections, test alarms, and plan for emergencies such as power outages or security breaches
• Serve as the point person for facility-related issues and requests from employees, ensuring a comfortable and productive work environment
• Set thermostats to correct schedules depending on the season
• Distribute mail and run errands
• Serve as custodian for company vehicles, keeping them clean and in good condition

• Minimum of 3 years of related professional experience is required
• Basic working knowledge of MS Office (365)
• Keen attention to detail
• Excellent oral and written communication skills
• Ability to work collaboratively with cross-functional teams and stakeholders
• Ability to undertake self-directed tasks
• Adjust to frequently changing workloads and priorities
• Effectively manage time and prioritize work

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position:

• Oral/written communication—the individual speaks and writes clearly and persuasively in positive or negative situations and is able to effectively communicate with all management levels. They also have excellent negotiation skills.
• Problem solving—the individual identifies and resolves problems quickly, especially during emergencies.
• Judgment—the individual displays willingness to make decisions, exhibits sound and accurate judgment, and makes timely decisions up to their delegated authority level.
• Knowledge—the individual has knowledge of building systems and safety regulations.
• Planning/organizing—the individual has strong organizational skills and attention to detail. They have the ability to multitask and prioritize effectively.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

This is a full-time position with some overtime required. Normal days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. in our Suwanee, GA office
. The ability to work nights, weekends, and holidays to implement special projects is occasionally required.

This position may require occasional travel.