Partnered Academic Activity Specialist

Partnered Academic Activity Specialist

We are currently seeking a Partnered Academic Activity Specialist to join our Office of the Provost team.

The Partnered Academic Activity Specialist is responsible for supporting partnerships that enable academic activities at KPU by acting as a liaison and supporting the administration and functioning of these relationships. These partnerships include, but are not limited to, those facilitating Work-Integrated Learning (WIL), and those essential to program development as represented by KPU's Program Advisory Committees (PACs).

• Bachelor's degree, or related background.
• Two years of experience in project management
• Experience with Work-Integrated Learning at a post-secondary institution considered an asset.

• Demonstrated experience in project management and planning skills. Demonstrated ability to successfully plan and coordinate activities and projects and provide leadership and direction to team members.
• Demonstrated ability to accurately record and transcribe meeting minutes. Experience with Robert's Rules of Order or Parliamentary Procedure is considered an asset.
• Demonstrated high level of organizational, time and workload management skills, including the ability to prioritize to meet deadlines.
• Exceptional problem‑solving skills, with the ability to effectively prioritize tasks in an office environment with frequent interruptions and changing demands.
• Ability to handle confidential information, understanding of university process, understanding of political milieu.
• Sound knowledge of planning and organizing special events.
• Sound knowledge of academic disciplines, programs and terminology.
• Possession of a valid driver's license and access to a vehicle is required. Travel to attend events and meetings may occur outside normal business hours, including evening and weekends.
• Excellent communication skills including the ability to communicate effectively and patiently with a diverse range of people and situations, both in writing and verbally.
• Demonstrated ability to build and maintain relationships with internal and external partners/collaborators.
• Ability to work independently, displaying initiative and discretion to meet changing priorities and to work on multiple tasks simultaneously.
• Demonstrated ability in data gathering, analysis and report writing to support evidence‑based decision making.
• Demonstrated ability to perform advanced word processing skills (50 words/minute) with a high degree of accuracy and aesthetics in formatting. Ability to act as the final authority in finalizing some documents.
• Demonstrated ability to use conditional formatting and formulas in MS Excel, with attention to detail and aesthetics in formatting.
• Proficiency in MS Office suite, Outlook SharePoint, MS Forms and ability to learn emerging technologies such as MS Power Automate.
• Demonstrated ability to maintain confidential information as well as exercise discretion and strong judgment in handling sensitive information. Ability to deal with sensitive situations that call for the use of diplomacy, tact, and professionalism in the delivery of information and explanations.
• Strives for continuous improvement and encourages the same in others.

Please  for a more detailed job description

As per the KPU-BCGEU Collective Agreement, qualified internal applicants within the BCGEU bargaining unit are given first consideration in filling this position. Internal applicants must apply by 11:59pm on the internal closing date in order to be considered as an internal applicant. Internal applications received after the closing date will be considered as an external applicant.

Salary and wage increments are in accordance with the Collective Agreement.