Administrative Assistant Job Surrey area,BC Canada,Administrative/Clerical

Union/Affiliation: C.U.P.E. Local 3338
Pay range: $28.82 hourly plus 14% in lieu of benefits SFU Department Descr:
Applied Sciences - Office of the Dean
Position Grade: 7
# of openings: 1
Biweekly

Hours:

70

Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

About the Role

Provides reception confidential secretarial, administrative, logistical support and financial and operational assistance to the Faculty of Applied Sciences (FAS), at the SFU Burnaby and Surrey campuses. Assists and provides support for activities, projects, and events that align with the strategic direction of the Faculty. Responds to requests for information; composes, proofreads, edits, and distributes general and confidential correspondence for internal and external communication.

Supports academic and event planning by gathering information, writing briefing notes and providing recommendations for opportunities to promote the Faculty's activities. Maintains the accuracy and integrity of departmental records, files, databases and spreadsheets of a highly confidential nature; provides secretarial support to various standing and ad-hoc committees. Provides Academic administrative support for the Faculty/School's Undergraduate and Graduate Programs where needed.

Works closely with the Administrative Coordinator to support Faculty events. Provides relief coverage for various positions or areas within the Faculty or Schools during absences and vacation where needed. Provides support for various projects and initiatives within the Faculty as they arise.

Qualifications

High school graduation and two years of post-secondary education or formal certificate/diploma program equivalent in office practices, business administration, and/or event planning. 3 years of experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.

Excellent business writing, proof-reading and editing skills.

Excellent interpersonal (including inter-cultural) and communication (oral and written) skills.

Excellent organizational and problem-solving skills.

Good knowledge of standard university programs, policies and procedures.

Ability to use standard information management systems and financial reporting systems (e.g., People Soft/HAP, SIMS, OASIS, FAST) at an intermediate level.

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer temporary employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):

An additional 14% pay in lieu of benefits

After 4 consecutive months in the position, pay in lieu of benefits is increased to 20%

Hybrid-work program for eligible positions

Additional Information

The assignment end date is March 31, 2027.


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