Administrative Assistant

Associa BC is looking for a full-time, permanent Administrative Assistant to support and assist opening, closing, and maintenance of escrow accounts, including document creation. Individuals in this position may interact with escrow customers. The day-to-day responsibilities of a Forms/Resale Assistant typically involve opening escrow orders, reviewing and verifying final and closing documents, preparing customer billing statements, and answering escalated questions regarding billings.

Additionally, responsible for escrow logs, reports, and other files.

• Communicate requirements and other information to clients, including title exceptions
• Prepare and review documents for closing and handle the disbursement and follow-up of all escrow transactions
• Open orders, input closing statements from a worksheet prepared by escrow officers
• Interpret earnest money agreements as they relate to closing and prepare all documents required for transactions
• Acquire all information needed to prepare required documents and escrow instructions from all parties
• Keep work spaces organized and maintained
• The preceding functions represent examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change, or rescind the work of different assignment positions
• Other duties as assigned

• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level
• Professional communication skills (phone, interpersonal, written, verbal, etc.)
• Professional customer service skills
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.)
• Interpretation and completion of verbal and/or written instructions at a proficient level
• Knowledge of general office equipment (copier, phone systems, etc.)
• Knowledge of company policies, procedures, and forms
• Confidentiality and discretion in the performance of all duties
• Time management and time-critical prioritization skills

• 37.5 hour work week
• Salary range $36,000 - $38,000 per year
• Paid vacation
• Paid Personal Time Off
• Paid Sick days
• Two additional paid statutory holidays
• Extended Health and Dental coverage, funded by employer
• Long Term Disability and Life insurance, funded by employee
• Benefits Plus program for wellness
• Opportunity for career growth, as we offer learning opportunities and prefer to promote from within
• A great team to work with - a Certified "Great Place to Work" by employees' votes six years in a row