Executive Assistant

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HEALTH Benefit Solutions

About Group

HEALTH:
At Group

HEALTH, we’re proud of the work we do – but it’s how we do it that truly sets us apart. We’re a fast-moving, ever-evolving, stable organization with deep roots and a bold vision: to transform the way Canadians experience benefits. We combine agility with long-term stability to create meaningful impact.

Here, you’ll find more than just a job. You’ll find a purpose-driven, people-first culture where kindness, collaboration, and curiosity thrive. Whether you’ve been here fifteen years or fifteen days, you’ll notice right away – our people are genuinely invested in one another’s success and delivering exceptional experiences to our clients and plan members.

Reporting directly to the Vice President, CSBT, the Executive Assistant, Community Services Benefits Trust (CSBT) plays a key role in ensuring the smooth and efficient operation of CSBT activities. This role provides high-level administrative and logistical support to the Vice President, CSBT; CSBT’s Brand Ambassador and the CSBT Board of Trustees. You’ll be central to coordinating board governance, events, travel, communications, and stakeholder relationships—helping elevate CSBT’s impact and presence.

This is a hybrid opportunity based in our South Surrey, BC office, with requirement to be in office 2 days a week.

Within the first 30 days you will:

• Gain a strong understanding of Group
  
  HEALTH & CSBT’s mission, vision, and values
• Complete corporate onboarding, including Privacy and Security training
• Learn the Executive Assistant Standard Operating Procedures (SOPs)
• Become proficient with videoconferencing, teleconferencing, and boardroom technology
• Participate in an in-depth CSBT orientation to understand all internal and external program components
• Successfully support the Vice President, CSBT in planning and executing the first CSBT board meeting/retreat of 2026
• Begin connecting with key external stakeholders
• Start building relationships with all current CSBT Trustees
• Contribute to early planning for CSBT’s Spring 2026 tradeshow and event season

Within the first 60 days you will:

• Complete the first two IFEBP CEBS e-learning modules to build foundational knowledge of the Group Benefits sector
• Complete online governance training and register for the official board minute-taking program
• Learn and execute all staff travel processes and procedures
• Begin overseeing the coordination and scheduling of annual events

• Coordinate all aspects of CSBT Board Meetings and Annual Retreats, including venue preparation, attendee logistics, agenda creation, document packages, travel arrangements, and attending meetings as the designated minute‑taker
• Build and maintain strong relationships with external association partners
• Coordinate all aspects of CSBT’s participation at conferences and trade shows.
• Support the Vice President, CSBT with coordinating and/ or preparing the necessary information, materials, presentations, reports and resources for meetings and events as required.
• Support the CSBT Board of Trustees with any inquiries related to their travel, IT requirements (in coordination with Group
  
  HEALTH’s IT dept.), and Trustee expenses.
• Support the Vice President, CSBT in sourcing and vetting CSBT prospects via Group
  
  HEALTH internal systems and external stakeholder resources.
• Monitor and triage CSBT administrative inboxes
• Manage CSBT social media accounts, collaborating with leadership and the Group
  
  HEALTH Marketing team on content
• Review and delegate requests, summarizing, and communicating information to appropriate stakeholders
• Oversee CSBT’s SharePoint site and manage document organization
• Administer IFEBP memberships and education initiatives for the CSBT Board of Trustees
• Support a range of additional duties as assigned, including gift procurement, executive meal arrangements, and hosting guest visits

• 2+ years’ experience providing high level administrative support to executives
• Comfortable working across multi‑functional teams in a complex environment
• Intermediate to advanced…