Assistant Project Manager

Mainland is hiring! We are looking for a Project Administrator to join our team.

The Assistant Project Manager will support the daily activities of the Civil Project Management and Estimating team by assisting with project coordination, documentation, scheduling, procurement, and communication throughout all stages of the project lifecycle.

• Assist Project Managers in overseeing projects from initiation to project closure (project reviews, audits, handover, final closeout, etc.)
• Assist in preparing front-end tender documents as directed
• Coordinate and prepare job start-up packages including locates, permits, materials, BC One Calls, and job binders
• Manage project documentation throughout the project and distribute paperwork to subcontractors and internal stakeholders
• Support trade documentation management (LOIs, contracts, statutory declarations, WCB clearance, insurance certificates)
• Assist with compiling record drawings and maintaining files for completed projects
• Contribute to the creation of the project plan and support execution by scheduling activities with the Superintendent or site staff
• Support material control and assist with ordering products for jobs
• Create purchase orders and process invoices using Microsoft Dynamics
• Assist with the creation and submission of project billing
• Promote effective collaboration and communication within the team and with external stakeholders
• Perform other duties and responsibilities as required
• Work will be predominately in the site office

• At least 3-5 years’ experience as a Project Administrator, Coordinator, or similar roles in the construction industry
• Municipal project experience with MMCD and Procore experience.
• Strong written and verbal communication skills (document preparation and proofreading)
• Excellent planning, organizational skills, and attention to detail
• Ability to engage in customer contact/coordination through phone and email communication
• Ability to handle confidential and sensitive material with discretion
• Ability to work well under pressure and meet deadlines
• Strong multitasking skills with the ability to prioritize workload and manage multiple responsibilities at once
• Ability to work independently as well as collaboratively within a team
• Professional interaction with various position levels, from front line to executive, both internally and externally
• Polite and professional manner at all times
• Ability to travel to jobsites
• Proficiency in MS Office (Word, Outlook, Excel, MS Project)
• Strong skills in construction management software such as Procore and Heavy Bid/Job

The Mainland Group of Companies, is a multidisciplinary construction service provider specializing in all civil works and excavation such as site services, energy works, residential subdivisions, roads, highways, bridges, excavation, shoring, commercial site development and large industrial infrastructure projects.

At Mainland, we believe that our people are our greatest asset. We are dedicated to attracting, developing, recognizing and retaining talented employees, and offer a fun, respectful and supportive working environment. Our dedicated team is hardworking, personable, and passionate about safety and delivering quality results. We offer a competitive compensation package including group health benefits and RRSP matching.

If you wish to be considered, please apply online via

Please, no unsolicited resumes or phone inquiries from agencies, thank you.

#Mainland Careers