Operations Executive

Job Title:

Operations Executive

Role Summary

We are looking for a highly organized and proactive  Operations Executive  to manage the day-to-day administrative and logistical functions of our office. You will play a critical role in ensuring operational efficiency, managing vendor relationships, and maintaining a professional work environment. The ideal candidate is a problem-solver who can balance cost-effective solutions with high-quality service delivery.

Key Responsibilities

Office Administration & Infrastructure

Facility Management:
Maintain the cleanliness and orderliness of office premises to ensure a productive environment.
Asset Upkeep:
Ensure timely maintenance of all office equipment and facilities to prevent operational downtime.
Inventory Control:
Manage office supplies and inventory with a focus on cost optimization and availability.

Travel & Logistics Management

Booking Coordination:
Arrange comprehensive travel bookings (flights, trains, hotels) for employees and visiting guests.
Vendor Negotiation:
Negotiate with travel vendors to secure cost-effective arrangements and track travel-related expenses.
Documentation:
Maintain detailed records of travel logs and related administrative documentation.

Compliance, Finance & Vendor Coordination

Statutory Compliance:
Assist in managing statutory requirements such as Professional Tax, PF, and ESIC.
Records Management:
Maintain essential company records, licenses, and renewal schedules to ensure the organization remains in good standing.
Procurement:
Liaise with vendors for procurement and services, ensuring competitive pricing through strategic coordination.
Financial Liaison:
Work closely with the accounts department for payment processing and petty cash management.

Reporting & Process Improvement

MIS Reporting:
Prepare regular Management Information System (MIS) reports for administrative activities to track performance and spend.
Communication:
Serve as a central point of contact, communicating effectively with internal teams and external agencies.
Efficiency Driving:
Proactively identify opportunities to reduce operational costs and implement efficient processes for travel, procurement, and office management.

Required

Skills & Qualifications

Education:

Bachelor's degree in Business Administration, Operations, or a related field.
Organizational

Skills:

Exceptional ability to multitask and manage competing priorities in a fast-paced environment.
Communication:
Strong verbal and written communication skills for effective vendor negotiation and internal reporting.
Financial Literacy:
Basic understanding of petty cash management and statutory compliance (PF, ESIC, etc.).
Software Proficiency:
Competency in Microsoft Office Suite (Excel, Word) for MIS reporting.