Document Controller

Key Responsibilities:

Document Management:
Receive, process, and organize contracts, technical reports, correspondence, drawings, etc.
Maintain accurate version control and document history.
Ensure naming conventions and filing standards are followed for easy retrieval.
Document Control System:
Operate electronic document management systems (EDMS).
Provide user training and ensure compliance with document control procedures and industry standards.
Distribution and Retrieval:
Distribute documents to authorized personnel with controlled access.
Monitor and track all document movements and retrievals.
Quality Assurance:
Perform periodic audits to ensure documents are accurate, complete, and compliant.
Address non-conformities and coordinate corrective actions.
Security & Confidentiality:
Ensure restricted access to sensitive documents.
Adhere strictly to data protection and company confidentiality policies.

Collaboration:

Work closely with project teams and departments to compile and manage project documentation.
Act as a communication bridge for document-related tasks.
Record Retention & Improvement:
Implement and manage document retention and disposal policies.
Continuously improve document workflows for enhanced efficiency.
Requirements:
Bachelor's degree in a relevant field.
Proven experience as a  Document Controller  or in a similar administrative role.
Familiarity with EDMS/document control software.
High attention to detail and strong organizational ability.
Effective interpersonal and communication skills.