Senior Project Manager

The Role

We're seeking a part-time Digital Project Manager to be the operational backbone of high-stakes, high-craft marketing work. You'll help maintain operational excellence across our client portfolio, ensuring priority work flows smoothly, deadlines are met, and communication stays clear while our creative and media teams focus on exceptional output.

In this role, you won't just track tasks. You'll actively anticipate bottlenecks, facilitate clear communication across teams, and strengthen systems that help us deliver flawless work consistently.

• Manage project delivery for 2-3 key client accounts, including creative campaigns, media launches, and ongoing optimization work
• Own project timelines and accountability, ensuring deliverables are on track, dependencies are managed, and stakeholders are aligned
• Facilitate communication between clients, creative team, media buyers, and external partners during core working hours
• Anticipate and resolve bottlenecks before they become problems
• Maintain project documentation, including briefs, timelines, meeting notes, and status reports
• Build and refine operational systems for intake, workflow management, and file organization
• Conduct regular check-ins with account teams to ensure alignment and surface blockers early

• 3+ years in agency work OR beauty/lifestyle/luxury brand experience
• Proven experience with project management tools (Asana, Click Up, Monday, or similar) OR recently completed PM training with relevant industry background
• Strong organizational skills with ability to manage multiple projects simultaneously
• Excellent written and verbal communication skills in remote, async environment
• Experience working with creative teams, media buyers, and external vendors
• Ability to work independently during flexible hours while maintaining clear availability windows

• Have exceptional organizational skills and genuinely enjoy creating systems
• Are naturally proactive and spot potential issues before they surface
• Can balance being detail-oriented with understanding the bigger picture
• Communicate clearly and concisely, especially when flagging risks
• Stay calm under pressure and can re-prioritize quickly
• Are comfortable working autonomously but know when to loop in leadership

• True flexibility:
  Work during your peak productivity hours (no 9-5 requirement)
• Async-first culture that protects deep work time
• Learn from a high-performing global team
• Growth path:
  Early team members have first access to leadership roles and equity opportunities
• Tools and education budget for courses, conferences, and certifications
• Established systems with room for immediate, visible impact

We operate as a team of owners who value great ideas over being right. We move fast, test often, and improve continuously. We care deeply about outcomes over activity and practice proactive communication. When something doesn t go as planned, we focus on extracting insights and applying them to get better.

• On-time delivery of client projects and milestones
• Quality and clarity of project documentation
• Effectiveness in identifying and resolving bottlenecks
• Team satisfaction with project coordination
• Successful implementation of process improvements

Month 1:
Fully onboarded on client accounts and actively managing workflows Month 2:
Running check-ins independently and identifying improvement opportunities Month 3:
Full ownership with documented improvements and established communication rhythms

Send your resume and brief cover note to ainim

Include a 1-minute video addressing:

• A situation where you anticipated a project risk early and how you handled it
• An example of a system or process you ve improved that made collaboration smoother

We hire for craft, curiosity, and character. If you re the best at what you do and care deeply about outcomes, you ll fit right in.