Business Coordinator

Embark is a non-profit organization dedicated to helping each person we serve with meaningful employment as well as supporting the individual’s growth and development. A recent merger with Twin Ports Guardianship and Payee Services has strengthened the organization’s ability to support the financial well‑being of our clients through different stages of life. With an annual revenue of $1.5 million, we continue to expand our impact through strategic planning, efficient operations, and strong community partnerships.

The Business Coordinator plays a critical role in ensuring the smooth operation of financial, business and administrative functions. This position combines administrative oversight with hands‑on financial tasks, supporting both the day‑to‑day functioning and long‑term success of the organization. The Business Coordinator works closely with leadership to streamline processes, manage resources, and support the organization’s sustainability and growth.

• Financial Administration: Manage accounts payable and receivable. Process invoices, receipts, and expense reports. Reconcile bank statements and company credit cards. Prepare and maintain accurate and up‑to‑date financial records and reports. Assist with budget planning. Coordinate with external accountants/service providers for payroll, tax filings, and year‑end close. In partnership with the executive director, report at monthly board meetings.
• Office and Business Operations: Responsible for payroll processing and manage benefits programs. Monitor and manage office budgets, vendor contracts, and service agreements as assigned. Order and track office supplies and inventory. Support implementation of administrative policies and procedures.
• Grant & Fund Development Support: Assist in grant applications, tracking, and reporting.
• Operational Efficiency: Identify areas for improvement in organizational processes and recommend solutions. Implement best practices for non‑profit business operations.
• Stakeholder Engagement: Support community outreach efforts and provide reporting support to the Board. Assist in the planning of organizational and community events. Participate in meetings/events in place of the Executive Director as needed.
• Administrative Support: Assist with onboarding, staff development initiatives, and compliance with employment policies. Assist Executive Director with scheduling, meetings, and internal communications. Maintain company files, records, and documentation (digital and physical). Provide executive‑level administrative support as needed.

• Associate’s degree in business administration, finance, nonprofit management, or a related field OR Equivalent combination of education and experience. Bachelor’s degree preferred.
• Minimum of 2 years of experience in business operations/office management, administration, or finance, with a strong emphasis on bookkeeping.
• Strong knowledge of financial processes, budgeting, and accounting principles.
• Excellent organizational, problem‑solving, time‑management and communication skills.
• Ability to manage multiple projects and prioritize tasks effectively.
• High level of proficiency in Microsoft Office Suite and accounting software (e.g. Quick Books).
• Comfort interacting with a wide range of individuals and ability levels.
• Full time, in office.
• Regular business hours with occasional extended hours during financial reporting deadlines or company events.

Work. With a purpose. It’s not just a tagline n a team that works together to improve the lives of others and the community we live in. At Embark, we offer a collaborative work environment, the opportunity to make a meaningful impact, and professional growth within a mission‑driven organization.