Event Coordinator, Creative Arts​/Media

The Florida Panthers enter the 2025-26 season as the two-time defending Stanley Cup Champions, having gone to the Stanley Cup Final in each of the past three seasons. The National Hockey League's southernmost team, the Panthers have reached the postseason in a club-record six consecutive campaigns. The Panthers operate four facilities in Broward County, Florida:
Amerant Bank Arena in Sunrise, the Panthers Ice Den in Coral Springs, the new state-of-the-art practice facility Baptist Health Ice Plex in Fort Lauderdale, as well as the renovated War Memorial Auditorium, which hosts concerts and events for the South Florida faithful.

An organization with deep roots in the community, the Panthers are owned by Vincent J. Viola, a graduate of the United States Military Academy at West Point and a veteran of the U.S. Army. Emphasizing a culture of selfless service both on and off the ice, the Panthers pillar program 'Heroes Among Us' honors a United States military veteran at every game and the Florida Panthers Foundation has four main focuses including veterans affairs, children's health and education, raising awareness for the endangered Florida panther and growing youth hockey.

Job Title: Event Coordinator - Amerant Bank Arena & FTL War Memorial AuditoriumDepartment: Event ServicesReports To: Event Manager, Event ServicesStatus: Full TimeClassification: Exempt

Position Overview:

The Florida Panthers and Amerant Bank Arena are seeking a dynamic, high-energy, and dedicated individual to serve as the Event Coordinator, Event Services.
The Event Coordinator is responsible for supporting the planning, organization, and execution of events within the arena and War Memorial Auditorium. This role works closely with internal departments, clients, promoters, production teams, and vendors to ensure seamless event operations from initial planning through settlement and post-event follow-up. Events include sports, concerts, family shows, corporate functions, conventions, seminars, and other programmed activities.
The ideal candidate is highly organized, detail-oriented, client-focused, and capable of managing multiple projects simultaneously in a fast-paced environment.

Essential Duties and Responsibilities:

• Manage relationships between Amerant Bank Arena, the Florida Panthers, the FTL War Memorial, clients, promoters, partners, and vendors.

• Support event buildouts using production notes and other communications, including assisting with AutoCAD diagram creation as needed.

• Thoroughly disseminate event information to all relevant departments through preparation of event sheets, attendance at meetings, and participation in building walkthroughs.

• Compose clear and concise outlines detailing event setup needs, venue access requirements, security needs, and show run times.

• Assist in assembling show costs for billing and settlement in advance of events and gathering final charges for post-event settlement.

• Coordinate the scheduling of rigging and labor for load-in, performance, and load-out based on promoter requests, ensuring accurate communication with internal teams.

• Participate in regular departmental meetings to maintain effective communication across Event Services and venue operations.

• Foster an upbeat, collaborative work environment and support strong team morale.

• Ensure facility readiness, safety, and client satisfaction by conducting pre- and post-event walkthroughs and confirming proper event setup. Report equipment in need of repair to Facility Operations.

• Participate in production walkthroughs and planning meetings for upcoming events as requested by the Programming Department.

• Provide event estimates and operational insights for potential and confirmed events.

• Interact with the Guest Experience team to help resolve time-sensitive guest issues during events.

• Collaborate with the Box Office on house scaling, production kills, and event builds.

• Maintain accurate event records, production requirements, and operational notes.

• Perform other duties as assigned.

Qualifications:

• Bachelor's degree from an accredited four-year college or university preferred.

• 1-2 years of experience in event services,…