Purchasing Administrator; On-Site

About Us

We construct, renovate, and install nearly every electrical system component related to data center construction, facilities maintenance, electrical systems upgrades, and virtually anything else required to keep facilities running on the cutting edge of efficiency and technology.

Position Title:
Purchasing Administrator

FLSA:
Non-Exempt

Morley Moss is currently looking for a Purchasing Administrator with 3-5 years of experience in administrative purchasing/procurement capacity.

COMPANY OVERVIEW

Morley Moss is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Morley Moss is part of EMCOR Construction Services, a $800 million firm with offices throughout the United States and is ranked as one of the nation’s largest electrical contractors.

Since 1984, Morley-Moss has built its foundation on consistently exceeding the expectations of clients with an emphasis on the core values of honesty, integrity and value. Morley-Moss provides the highest level of customer service through quality, cutting edge technologies, continuing education and an unrelenting safety policy.

SUMMARY

The Purchasing Administrator position is a critical role for the company. The ideal candidate will be responsible for assisting with purchasing and administrative related tasks. The ideal candidate must have strong analytical thinking skills, an excellent ability to multi-task, and the ability to manage relationships with internal and external entities.

Include the following. Other duties may be assigned.

• Assist with Procurement Director’s workload, act as a gate keeper and internal/external contact.
• Perform buying duties when necessary.
• Prepare purchase orders and send copies to suppliers and to departments originating requests.
• Compare suppliers' bills with bids and purchase orders to verify accuracy.
• Prepare, maintain, and review purchasing files, reports and price lists.
• Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
• Communicate with vendors on behalf of Procurement Director as needed.
• Build in new item codes into payroll database.
• Match packing slips to invoices before passing them on to A/P.
• Resolve invoice, statement, and payment issues.
• Take inventory of office supplies order, sort and distribute as needed.
• Collaborate effectively and professionally with both external (i.e. vendors) and internal (i.e. A/P) departments.
• Ability to think analytically and represent Procurement Director in his or her absence or emergency situations.
• Prepare reports by collecting and analyzing information.
• Maintain confidentiality of operations department and company information.
• Comply with I.S.O. 9000:2015 operations work instructions, contracts, safety program, and Company established policies and procedures.
• Escalate critical and/or sensitive issues to the Procurement Director with recommendation for resolution.
• Perform additional assignments as required by the operating needs of the company or as directed by executives.

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION and/or EXPERIENCE

• 3 - 5 years working in an administrative / procurement capacity.
• Bachelor’s Degree or currently pursuing preferred. Comparable relevant work experience also acceptable.
• Working knowledge of procurement, construction industry, and operations management is a plus.
• Working knowledge of federal, state, and city regulations and guidelines.

PREFERRED

SKILLS and ABILITIES

• Excellent organization, communication, and interpersonal skills
• Business writing and reporting skills
• Strategic, analytical, and multi-tasking skills
• Time management skills – ability to meet frequent deadlines
• Basic clerical…