Real Estate Executive Assistant

Experienced Real Estate Assistant? Passionate about mid-century modern design? Ready for your next career-defining move? Join Atria Real Estate, a top-producing, collaborative team where your precision and expertise don't just support operations—they elevate them. You'll eliminate distractions, protect high-value time, and empower agents to focus on clients and growth. This isn’t your typical 9-to-5 desk job —you’ll be hands-on in the field and in the office, supporting the pre-listing and listing process, coordinating with vendors, and keeping every project running smoothly.

• Salary: $80,000–$120,000 + team performance bonus
• Benefits:
  Paid vacation, holidays, and sick leave; contribution toward medical benefits; 401(k) with employer match
• Hours:
  
  Full-time, 40+ hrs, M-F (8–5) with occasional evenings and rare weekends for emergencies
• Location:
  
  Sunnyvale, CA (within 40‑minute commute). Daily access to a personal vehicle is required.

Manage Listings & Transactions:
Oversee listings and buyer/seller transactions from start to finish, ensuring deadlines are met.

Client & Vendor Coordination:
Serve as a primary point of contact for clients, lenders, title, and escrow, keeping everyone informed and organized.

Calendars & Scheduling:
Manage agent calendars, open houses, and vendor schedules to keep projects and the team on track.

Renovation & Budget Support:
Assist with project management for renovations, budgeting, and timelines.

Marketing Support:
Coordinate photography, staging, marketing materials, and pre-listing preparation.

Process Improvement:
Identify opportunities to refine workflows, optimize systems, and implement solutions as technology and needs evolve.

Problem‑Solving & Anticipation:
Anticipate challenges before they arise and ensure nothing slips through the cracks.

Team

Collaboration:

Work closely with lead agents while maintaining autonomy and taking initiative.

• 3+ years supporting a residential real estate agent team in a similar capacity
• Active CA real estate license strongly preferred
• Passion for mid-century modern and Eichler homes
• Tech‑savvy and proficient with Google Suite, MLS, Dotloop, Docu Sign, Follow Up Boss, Canva, and social media platforms
• Strong organization, communication, and project management skills, including supporting renovations and budgeting
• You thrive in dynamic, client‑facing roles and enjoy working independently

• Google Suite
• Follow Up Boss
• Active Pipe
• Side
• MLS
• Dotloop
• Zip Forms
• Docu Sign
• Dropbox
• Canva
• Social Media Platforms

$80,000 - $120,000 yearly