Events and Stewardship Manager, Athletics Development

Position Title

Events and Stewardship Manager, Athletics Development

Regular

$37.31-$44.79 per hour;
Compensation will be based on education, experience, skills relevant to the role, and internal equity.

Annual

The Events and Stewardship Manager, Athletics Development is responsible for contributing to the overall engagement and stewardship strategy for Santa Clara University ("SCU") Athletics alumni, donors, and other constituents to advance the Athletics Department's fundraising goals. The position will assist athletics development leadership with the execution of stewardship and events with a heavy emphasis on recruiting, training, and coordinating a student team.

In addition, this role will assist the athletics development team with maintaining and organizing accurate data management relevant to development work.

• Assist with the planning, coordination, and execution of Athletics Department development events that support departmental, institutional, and external relations goals, including game day hospitality, fundraising, constituent engagement, and student‑athlete recognition events.
• Develop comprehensive event plans and timelines in collaboration with Athletics' leadership, coaches, University Relations, and other campus partners to ensure alignment with institutional objectives and brand standards.
• Manage invitation lists and guest communications, including creating and distributing invitations, tracking RSVPs, and maintaining accurate databases of attendees, sponsors, and VIPs.
• Coordinate all event logistics, including venue selection and setup, audio/visual needs, parking and transportation, signage, event flow, and day‑of schedules.
• Recruit, hire, train, and supervise volunteers to support the successful execution of Athletics events, ensuring appropriate coverage, clear role assignments, and high‑quality customer service throughout event operations.
• Serve as primary liaison for catering, facilities, and vendor partners, ensuring timely delivery of services, adherence to budget parameters, and a high‑quality guest experience.
• Oversee event setup and teardown, coordinating with facilities, custodial, and operations staff to ensure efficient transitions and proper use of departmental and University resources.
• Ensure compliance with University policies and risk management standards, including alcohol service, accessibility, and insurance requirements for events.
• Support Athletics communications and marketing efforts by assisting with event promotion, printed materials, photography coordination, and social media content related to events.
• Provide on‑site event management, serving as the point of contact for staff, vendors, and guests to ensure smooth execution and prompt issue resolution.
• Assist with post‑event follow‑up, including thank you correspondence, attendee surveys, and debrief reports to evaluate outcomes and identify areas for improvement.

• Assist in the execution of constituent engagement and stewardship initiatives that strengthen relationships with donors, alumni, parents, and friends in support of the mission and fundraising priorities of SCU Athletics.
• Support the implementation of stewardship strategies to recognize, thank, and retain donors through coordinated communications, personalized acknowledgments, impact updates, and recognition events.
• Collaborate closely with the athletics external relations team, University Relations Annual Giving, and Alumni Relations offices to align outreach efforts, share information, and ensure a consistent and coordinated approach to athletics stewardship and engagement.
• Serve as a significant point of contact for Athletics Department constituents (phone, office, email etc.) specifically with general inquiries or initial communication.
• Assist athletics development staff to execute sport‑specific engagement opportunities and strategic implementation of fundraising campaigns and outreach…