Admin Assistant to VP - R10216318

Overview

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people s lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation s history. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future.

Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they re making history.

Northrop Grumman Mission Systems (NGMS) is seeking an Administrative Assistant 5 to support the Vice President of Program Management and their staff for the Marine Systems Business Unit (BU). This position will also provide additional support to the broader BU and work cross-functionally with other site and corporate admins as needed. This is an onsite position.

The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment with a high daily workload supporting multiple managers, employees, and priorities as required. This person will also be seen as a lead to all other admins for the site to organize site related events and other activities as needed.

Keys to success include:

• Working well under pressure.
• Ability to solve problems independently.
• Completing requirements in a fast-paced, multifaceted team environment.

Roles and responsibilities of Administrative Assistant 5 will include (but not be limited to) the following:

• Provide comprehensive administrative support to the VP and the Program Management Office, including support for associated programs.
• Manage the VP’s calendar by prioritizing and scheduling meetings, handling quick-turn requests, monitoring upcoming needs, and resolving conflicts.
• Coordinate domestic and international business travel arrangements, manage documentation requirements, and process expense reports in a timely manner.
• Follow up on actions on behalf of the VP and execute additional tasks as directed.
• Handle confidential business matters while maintaining an effective and organized administrative system.
• Coordinate meetings and events—including internal staff meetings and engagements with customers and VIPs—by arranging venue logistics, conference room reservations, setup, catering, and tracking action items.
• Manage visitor protocols by arranging badging and greeting visitors, including customers and contractors.
• Address information requests and communications by answering telephones, screening calls, and forwarding messages.
• Utilize Microsoft Office to prepare correspondence, generate high-quality reports, presentations, and other documents.
• Lead and develop the administrative team, fostering a culture of collaboration and high performance.

• High School Diploma or equivalent and 8+ years as an Executive Assistant or in a similar administrative support role.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and advanced proficiency in Outlook calendar and Microsoft teams.
• Strong organizational and multitasking skills.
• Strong attention to detail and a proactive approach to problem-solving.
• Excellent written and verbal communication skills.
• Manage confidential information with discretion.
• Prior experience organizing logistics for meetings, conferences, and company events.
• US Citizenship required.

• Associate’s/Bachelor’s degree (a background in business administration is a plus)
• Demonstrated expertise with enterprise intranet solutions (e.g., SharePoint or equivalent) and familiarity with additional systems such as SAP, Concur, ITRIP, Facilities Requests, and IBUY.
• Advanced proficiency in compiling, analyzing, and generating reports and presentations beyond standard Microsoft Office capabilities.
• Proven ability to work autonomously in ambiguous, fast-paced environments, prioritizing multiple…