Fiscal Assistant

The Fiscal Assistant reports to the Fiscal Manager and supports the organization's financial and administrative operations by managing accounts payable and receivable, processing purchase orders, and maintaining accurate fiscal records. Key responsibilities include invoice processing, vendor documentation, travel reimbursements, and coordination with internal departments to ensure compliance with financial procedures and timely data entry.

This is a part-time position that works 15-20 hours per week; depending on department needs.

Required

* Education:

Associates degree in business or accounting  

* Licensure:
Valid driver's license

* Previous Work Related

Experience:

1-2 years experience in accounting, finance or related field

Preferred

* Education:

Bachelors degree in business or accounting  

* Previous public sector accounting and finance experience.

Knowledge (Business & Management, Operations & Technology, Services, and Safety & Legal)

* Basic

* Computers/IT:
Electronic equipment and computer hardware and software, including applications and programming.

* Intermediate

* Administrative:
Administrative and office procedures, functions, and basic office tasks.

* Customer and Personal Service:
Principles and processes for providing customer and personal services.

* Safety/Security:
Equipment, policies, and procedures for the protection of people, data, property, and the organization.

* Advanced

* Accounting skills and an understanding of governmental accounting.

* Receive, verify, and code invoices; match invoices to purchase orders and contracts

* Review invoices for accuracy, including math, approvals, dates, terms, and object/appropriation codes; prepare invoices for payment submission to the County Auditor.

* Maintain vendor records by preparing paperwork, collecting W-9 forms, OPERS documents, and processing address changes.

* Organize credit card receipts for processing.

* Prepare and coordinate travel reimbursement forms and receipts.

* Assist departments in preparing purchase requisitions and purchase orders, ensuring proper coding, quotes, contracts, and approvals in compliance with policies.

* Prepare purchase orders for County processing.

* Enter data into the County financial system (e.g., Finance Enterprise).

* Process and submit purchase order change requests to the County.

* Assist departments with budget-to-actual tracking files.

* Support asset management data entry and updates.

* Maintain Energy Manager software for utility tracking.

* Assist Fiscal Manager with annual records disposal.

* Prepare cash and credit card deposits for submission to the County Auditor.

* Reconcile payments received through registration and reservation software (e.g., Rec Desk).

* Assist with coordination of facility reservations.

* Monitor office supply inventory and coordinate ordering to maintain adequate stock.