HR and Recruitment Coordinator

Purpose Of The Role

Responsible for all HR Administration and data management on HR system Bamboo.

Responsible for all HR Administration and data management on HR system Bamboo. Support the development and implementation of HR and People strategies.

• Provide administrative support with HR projects and all HR management and development (including recruitment and selection, policies/procedures, disciplinary & grievances, salary & contracts, training & development, talent management & succession planning, driving performance reviews and any other HR related issues).
• Hours:
  
  Monday to Friday 8.30 – 5.30, with 1 hour lunch.
• Location:
  
  Colnbrook and Sunbury.

To coordinate day‑to‑day recruitment. Post job ads, screen and shortlist candidates, produce interview agendas, attend and arrange interviews.

Coordinate collection of references, DBS checks and security clearance. Ensure all relevant documentation is received as necessary on or before 1st day of employment.

Support managers and new starters to ensure a positive and inclusive experience.

Own the onboarding administrative process for new starters; prep contracts, offer letters and supporting documents, onboard to HR systems, arrange company induction, arrange probation reviews.

Ensure leavers check‑lists are completed by managers and all HR allocated tasks are completed.

Produce resignation acceptance letters using templates.

Calculate any outstanding accrued holiday / outstanding payments for leavers.

Write and quality check communications with employees using the principles of think, feel & do. Continuously improve all company documents and processes and work with wider teams to facilitate improvements.

Produce employment letters for promotions, change in roles, disciplinary process, grievance, absence management using templates, and tailor each communication.

Produce employment contracts, offer letters and supporting documents using company templates.

Keep the HR system Bamboo up to date and organised. Provide administrative support for all employee benefits.

Produce accurate reports on key HR metrics such as headcount, gender diversity, new hires, leavers, turnover rate, retention rate, absences & update Org Charts.

Record detailed reports for all payroll adjustments for all employees. Coordinate training and HR initiatives. Administration of parental leave, Maternity, Paternity, shared parental leave & flexible work requests.

Maintain the HR IS Bamboo, ensuring data integrity and that records are accurate, up‑to‑date and regular audits take place.

Admin holiday booking systems Whos Off and Whos Office. Issue part‑time holiday allocation & calculate leavers holiday.

Keep accurate records of sick leave and update payroll for allocation of sick pay. Chase up Return to Work Interview records and save all records on Bamboo HR.

Provide HR administrative support for employee relations and keep up to date with UK employment law. Produce supporting documents for employee relations.

• Strong organisational skills; ability to prioritise & organise own workload to meet tight deadlines.
• High level of attention to detail and process‑orientated.
• Strong problem‑solving and analytical skills; ability to work with data.
• Strong communication skills; the ability to communicate effectively at all levels.
• Ability to work independently but also be a team player across all departments.
• Ability to research, identify and propose new initiatives / processes improvements.

• Knowledge of UK employment law and employment best practices.
• Excellent knowledge of the English language, both verbal and written.
• Intermediate/advanced knowledge of Microsoft Office; including Excel, PowerPoint, Outlook, Word, and Teams.
• High level of accuracy and numeracy.
• Understanding of Health & Safety regulations.

• Pro‑active approach to come up with solutions.
• Growth mind‑set, a personal commitment to learning and development.
• Inquisitive problem solver.
• Compliance mindset, adhering to all company policies and process.
• Values confidentiality and discreteness when dealing with confidential data.

• Minimum 2 years administrative experience ideally gained in a Human Resources role.
• Experience / exposure to recruitment.
• Experience of drafting and responding to routine HR queries and correspondence.
• Experience drafting employment contracts using company templates.

• Hold a full UK Driving licence; ability to work from Sunbury and Colnbrook.
• A strong interest in HR and enthusiasm to study CIPD qualifications.

• Experience of administration of a HRIS, Bamboo HR, Whos Off and Whos Office.
• CIPD level 3 qualification.
• Knowledge of local area.
• Experience in HR for the logistics / Freight industry.